Senior Office Support Specialist 2026-00364

Senior Office Support Specialist 2026-00364

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Senior Office Support Specialist 2026-00364

Salary

$24.78 - $27.53 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2026-00364

Department

Secretary of State

Division

Executive Administration

Opening Date

02/05/2026

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

BAAS07

• Description
• Benefits
• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This position serves as an Executive Assistant to the Secretary of State's Office. This position works in a team-oriented environment and is responsible for performing executive-level administrative support for the Office of the Secretary of State.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE! Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw'si=90XLWN-kJ1Y0EGfL)

Want to see the full value of your compensation beyond salary? ?? Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov

Human Resources Contact: Jen Shirley / 307-777-6385 / jennifer.shirley1@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Provides instruction on office policies, procedures, and rules.
• Attends takes minutes, and prepares necessary records for meetings.
• Reports time for executives weekly and vehicle mileage as necessary.
• Makes all necessary travel arrangements for executive staff.
• Receives, analyzes, and responds to requests for information.
• Investigates customer complaints and take the steps necessary to resolve them.
• Compiles and analyzes a variety of data and information and prepares related reports, notes, or meeting minutes, as necessary.
• Schedules all logistics of the Secretary of State's calendar including, events, meetings, RSVP, and travel arrangements.
• Prepares routine response/notification letters.
• Prepares routine compliance schedule.
• Interacts with the Governor's Office and Legislature.
• Assists in instruction toward agency goals and strategic plans.
• Prepares constituent letters, notes, and communications.
• Meets and greets constituents.
• Receives and makes phone calls for the Secretary of State.
• Directs workflow of the office.
• Screens visitors to determine whether they should be given access to specific individuals.
• Monitors fiscal documentation to aid in the completion of travel vouchers and expense vouchers.
• Coordinates a variety of advanced, diversified, and/or confidential administrative support functions.
• Represents management in matters with immediate staff, agency staff, other agencies and/or the public.
• Assists other divisions within the Office with deadlines and projects on an as-needed basis.
• Conducts research related to the specific project or program.
• Assists with business fillings.
• Other duties as assigned.

Qualifications

PREFERENCES:

Preference may be given to those with a Bachelor's Degree or equivalent education/work experience.

Preference may be given to those with proven performance of effective, exceptional and professional oral and written communications, attention to detail, organization skills, ability to prioritize, a positive can-do attitude, education experience, and a cooperative team-player mindset.

KNOWLEDGE:

• Knowledge of the protocol in dealing with complaints and other issues involving interaction with the Governor's Office, the legislature, and other high-ranking officials.
• Computer processing literate in email, Microsoft (MS) applications (Word, Excel, and PowerPoint, and MS Access-based database system use/data entry. Understanding and application of professional 'Front Office' atmosphere and communications.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Some travel is required.
• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-exempt.

Supplemental Information

002-Secretary of State - Administration

Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

Clickhere (https://compensationcalculator.wyo.gov/) to view the State of Wyoming total Compensation Calculator.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming means more than a job ? it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage? medical, dental, and vision plans for you and your family
• Voluntary Benefits? including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options? including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules? vacation, sick leave, paid FMLA and 11 paid holidays each year
• Public Service Loan Forgiveness eligibility? for those with qualifying student loans
• Training and professional development? to support your career growth and advancement
• Employee Assistance Program ? Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program ? Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation:https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can?t find anywhere else ? wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.

Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw'si=90XLWN-kJ1Y0EGfL) .