Office Coordinator

R2Net is a diamond bridal jewelry company with a technology soul. R2Net Inc. is an innovative technology company that provides e-commerce and supply chain platforms to connect the entire span of the diamond industry's ecosystem, including manufacturers, retailers and consumers.

We are seeking an organized and proactive Office Coordinator to lead facilities operations and ensure the seamless function of our workplace. Reporting to the HRBP Manager, this role plays a critical part in maintaining a safe, efficient, and welcoming office environment. The ideal candidate will bring strong organizational skills, operational knowledge, and attention to detail to manage everything from building maintenance and vendor relations to workplace safety and sustainability.

Responsibilities:

• Coordinate day-to-day building operations by serving as the primary contact for issues related to HVAC, plumbing, electrical, and lighting systems. Responsible for notifying building management or external vendors to arrange timely repairs and preventative maintenance.

• Ensure compliance with health, safety, and environmental regulations (OSHA, fire codes, etc.). Maintain emergency preparedness and evacuation procedures.

• Lead space planning and office moves, including layout planning, seating coordination, and support for departmental relocations.

• Oversee vendor relationships for cleaning, security, landscaping, and maintenance. Handle service scheduling, performance monitoring, and contract renewals.

• Administer physical security systems and serve as a liaison with building security and support incident response processes.

• Ensure daily cleanliness and sanitation through janitorial services. Coordinate waste disposal, recycling, deep cleaning, and event setup as needed.

• Track and manage facility-related expenses, including repairs, supplies, utilities, and contracted services. Identify opportunities for cost control and operational efficiency.

• Coordinate and oversee capital projects such as renovations or construction, ensuring timelines and quality standards are met.
• Greet visitors, oversee lobby presentation, and manage guest logistics in coordination with building security.
• Maintain inventory of office supplies and equipment, and reorder as needed to support team functionality.

Requirements

• 2-3 years of experience in office administration or a similar support role.

• Strong organizational and time-management skills with the ability to prioritize tasks effectively.

• Excellent interpersonal and communication skills, with the ability to interact professionally with employees at all levels of the organization.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. Experience with HRIS or payroll systems is a plus.
• Bilingual in Spanish-Preferred

• Detail-oriented with a strong focus on accuracy and problem-solving.

• Ability to work independently and take initiative while also collaborating with the HR team and other departments.

• Demonstrated ability to handle confidential information with discretion and professionalism.

• A positive attitude with a passion for creating an engaging and productive work environment.

• Ability to adapt to a fast-paced, dynamic work environment.

• A proactive, service-oriented mindset with strong follow-through on projects and tasks.

• Bachelor's degree in business administration, human resources, or a related field is preferred

Benefits

At R2Net, many of our roles offer a high-quality, comprehensive benefits package including healthcare, paid time off, retirement planning and opportunities for career advancement. Some offerings are dependent upon the role, employment type, work schedule or location:

• Paid time off
• Medical, Dental, Vision and Prescription Insurance
• 401(k) Retirement Plan with company match
• Flexible spending account
• Health savings account
• Tuition Reimbursement
• Employee discount
• Parental leave
• Life insurance

Hourly pay: $27.00-$30.00. Final pay rate shall be determined and is based on experience and qualifications.

At this time, R2NET will not sponsor a new applicant for employment authorization for this position.

Additional Information: R2NET INC. is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status or any other basis prohibited under applicable federal, state or local law. R2NET INC. will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. #LI-WK1

Qualification

High School or equivalent