Student Engagement & Events Coordinator, Mike Ilitch School of Business

Student Engagement & Events Coordinator, Mike Ilitch School of Business

Wayne State University is searching for an experiencedStudent Engagement & Events Coordinator, Mike Ilitch School of Businessat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Job Purpose

The Student Engagement and Event Coordinator supports the Associate Director of Events and Operations in planning, coordinating, and executing a wide range of programs and facility operations that enhance the overall student, alumni, and guest experience.

Event Planning and Management

• ?Assist in the planning, organization, and coordination of events - including meetings, programs, and signature initiatives - that support student success, alumni engagement, enrollment, and school visibility.
• ?Meet with planning committees and stakeholders to de?ne event scope, goals, desired outcomes, and facility preparations; coordinate volunteers and staff assignments to ensure seamless event execution, as needed.
• ?Establish and monitor work plans and budget proposals; secure vendors, coordinate payment processing; and oversee the development of printing and promotional materials.
• ?Coordinate participant registrations, speaker support, catering, and custodial needs and serve as a liaison to venue and event service providers.
• ?Manage project scope and changes; identify potential risks and develop contingency plans. Prepare event brie?ngs and run-of-show documents and conduct post-event debrie?ngs to identify lessons learned and opportunities for improvement.

Event Setup and Support

• ?Assist with daily event setups, including room access, furniture, technical equipment, and materials, in accordance with event speci?cations.
• ?Provide onsite coordination and event management, serving as the primary point of contact during live events, as assigned.
• ?Support both internal and external group events with a focus on professionalism, timing, and guest satisfaction.

Administrative and Team Responsibilities

• Assist in maintaining event and operations documentation, calendars, and reports to ensure efficient communication and planning.
• Collaborate with the Director to maintain and update the team's Standard Operating Procedure manual and event checklists to ensure best practices and continuity of operations.
• Support student organizations in scheduling and planning meetings and events, ensuring alignment with school policies and collaboration with relevant departments and programs.
• Attend staff meetings, brainstorming sessions, and training activities as required.
• Assist with the mentorship and supervision of student assistants and volunteers, supporting their skill development, accountability, and contributions to a collaborative team environment.

Facilities and Operations

• ?Monitor the cleanliness and appearance of public, meeting, and event spaces, perform light cleaning as needed and report issues to the Director of Events and Operations.
• ?Organize and maintain orderly storage areas; ensure timely removal or repair of damaged furnishings.
• ?Understand and assist with basic sound and video procedures for event spaces within the school.
• ?Provide backup support to the Director for building operations, including but not limited to managing incoming work order requests, responding to facility emergencies, and supporting event space reservations.

Qualifications:

Education Bachelor's degree

• Bachelor's degree from an accredited college or university or equivalent combination of education and relevant experience.

Experience Entry level (less that a year of job-related experience)

• Prior experience in event planning, student engagement, operations, facilities management, or hospitality required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Excellent communication, problem-solving, and interpersonal skills.
• Customer-service-oriented, dependable, and proactive in anticipating customer needs.
• Basic understanding of audiovisual systems and willingness to learn venue-speci?c technology.
• Ability to lift and move furniture or equipment safely.

School/College/Division:

H16 - School of Business Admin

Primary department:

H1601 - Deans Office Business Admin (H1601)

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

+ Hourly rate:

• Salary minimum: $46,824.00
• Salary hire maximum: $56,183.00

Working conditions:

• Normal Office environment - The position follows a hybrid schedule requiring three days onsite and two days remote. However, given the nature of the role, ?exibility is essential. Work hours may shift to accommodate event setups, meetings, and operational needs, including early mornings, evenings, and occasional late nights. Availability is also required for the Thanksgiving holiday every other year, as part of the school's annual event schedule.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)

+ Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.