Finance Coordinator

Defiant is a small, dynamic, fast-growing, and profitable company with loyal customers who love our products and services. We are the global leader in WordPress security, protecting over 5 million websites.

Are you excited about working for a technology company that is securing the web? Are you looking for full-time, flexible hours working remotely from anywhere in the United States? If so, this may be your dream job!

We are hiring a Finance Coordinator who will maintain precise payroll records, manage tax responsibilities, and provide support to the Director of Finance for various accounting tasks. This position will also oversee the administration and processing of semi-monthly payroll for employees located in multiple states, utilizing BambooHR to ensure compliance with all relevant regulations.

Salary is $60,000 to $80,000, depending on experience.

This position requires that you be eligible to work in the United States without immigration assistance and that you currently live in the US.

Required core hours of 10am - 1pm Pacific Time, Monday through Friday.

You'll work with a talented and motivated team that is friendly, fast-moving, self-managing, and highly capable with a sense of humor. Our team's family time is important; we won't typically require long hours when we can avoid it, which is almost always. Our entire team works remotely using Slack for casual interaction. There's no micro-management herewe trust that you will see tasks through to completion and communicate with your fellow team members or ask for help when needed.

At Defiant, 'trust' is the attribute we value most highly among our team members. We need to know that you can grab a task, communicate clearly with stakeholders, and see the task to completion with superb attention to detail.

We use apps like Slack, FogBugz, GitHub, and Google Apps for our workflow.

Requirements

Taxes:

• Maintain company's tax database.
• Prepare and assist with schedules, returns, payments, reports.
• Adhere to deadlines for city and state tax filings.

Accounting:

• Bookkeeping of financial transactions in QBO.
• Assisting the Director of Finance (DOF) in month close activities.
• Pay vendor/subcontractors invoices and track bank account balances.
• Verify the accuracy of business accounts.
• Manage employee expense claims in Expensify.
• Prepare 1099s for Contractors.
• Help the DOF/Accountants with administrative duties and prepare taxes and reports.

Payroll:

• Payroll Processing: Administer and process semi-monthly payroll for employees across multiple states using BambooHR, ensuring compliance with applicable regulations.
• Compliance and Tax Registration: Stay updated on federal, state, and local payroll regulations, register and set up state tax withholding and unemployment accounts as needed, update in payroll system, review payroll tax reports W-2s, and other required documentation prepared by BambooHR to ensure accuracy. Research and resolve issues.
• Data Management: Maintain accurate employee payroll records, including benefits deductions, direct deposit information, tax elections, as well as PTO calculations and accruals.
• Employee Support: Respond to employee inquiries related to payroll, tax withholdings, and benefits deductions, troubleshoot and resolve payroll discrepancies proactively.
• System Management: Operate and manage the payroll system BambooHR to process payroll and generate reports.

Qualifications:

• Bachelor's degree in finance, accounting, or business administration.
• Minimum of four years of experience in a finance role.
• Strong knowledge of payroll practices, labor laws, and tax regulations.
• Experience with registering state withholding and unemployment accounts is highly desirable.
• Multi-state payroll tax experience is a big plus.
• Keen data entry attention to detail for financial records and recognizing errors.
• Strong mathematics skills for accurate recordkeeping.
• High quality administrative skills for filing financial records and Payroll.
• Computer literacy, especially familiarity with spreadsheets, databases and accounting software such as Excel, Google Sheets, and QuickBooks Online.
• Multi-tasking and organizational skills to manage different financial duties, including the ability to prioritize tasks in order to meet deadlines.
• Ability to effectively work both independently or in a team setting.

• Excellent communication skills, including the ability to explain complex financial matters in accessible terms.

Hiring Process

We review all applications submitted and respond to all candidates usually within one to two weeks.

1. Please fill in the form provided in this application. The hiring team will look at this first. The way you answer our form will determine if your application moves to the next step. Please note that we read every answer and this form is a critical part of our hiring process.
2. Candidates who appear to have the right skills from the initial application will be sent a more detailed Assessment Test to further assess skills.
3. Participate in a series of phone interviews. We are respectful of your time and keep the number of interviews you will need to attend to a minimum. This is usually two or three interviews. All interviews are done remotely with no travel involved.
4. All contracts and offers of employment are contingent on the successful completion of a background check. The results of the background check are considered as they relate to the position and do not automatically disqualify someone from a contract or employment with the company.
5. All positions require a trial period of approximately 2-3 weeks with a minimum commitment of 10 hours per week. You will be paid for this short-term contract, and it will be used to evaluate whether both parties want to pursue an ongoing, regular employment relationship.

Benefits

• Full time telecommuting and flexible working hours, with a company that has been 100% remote for more than a decade.
• 100% employee premium and 50% of dependent premium paid by company for premier level medical, dental, and vision insurance.
• 21 days PTO per year to start.
• Approximately 12 paid company holidays including the week from December 25 to January 1.
• New Parent leave policy for up to 16 weeks of paid leave at full base salary, eligible after 1 year of employment.
• 401(k) with a 4% Safe Harbor company match that is 100% vested immediately.
• Latest in laptop and workstation technology.
• Paid training and study time for work-related training and certifications.
• College tuition and Student Loan reimbursement.
• Wellness reimbursement program for health and fitness purchases.
• Mobile phone and internet reimbursement up to $100 per month.
• One time Beverage Machine Benefit up to $200
• Monthly non-alcoholic beverage reimbursement for coffee, tea, water, etc.
• Travel benefits including reimbursement for Clear membership; TSA PreCheck or Global Entry fees; passport application/renewal fees.
• Reimbursement for pet boarding/sitting expenses incurred while on approved company travel.

Diversity at Defiant

We value diversity and do not discriminate based on race, color, religion or creed, national origin or ancestry, sex, age, physical or mental disability, military or veteran status, gender identity or expression, marital status, sexual orientation, political ideology, economic status, parental status, or any other non-performance-related status.