Office Administrator

Office Administrator On-site Lacey, WA

We are hiring at Alliance Enterprises for an experienced Business Analyst III to join our Professional Services team in the US!

Employment Type: Full Time, Salaried Non-Exempt

Experience Intermediate Level

Salary Range $45,000 - $50,000

Industry Software, Information Technology and Services

As an Office Administrator, you will be responsible for ensuring the smooth and efficient operation of the office. You will manage a variety of administrative tasks, provide support to staff and management, and contribute to maintaining a positive and productive work environment.

Alliance Enterprises develops software solutions that make a meaningful difference in the lives of vocational counsellors and the individuals they serve. Since 1981, Alliance has led the way in delivering cutting-edge, people-centered technology backed by exceptional customer service, technical support, and the highest standards of security and data compliance. We are committed to an accessible future and empowering people with the tools they need to succeed.

Here is a little window into our company: Alliance Enterprises was acquired by Valsoft and now operates under the Aspire Software portfolio. Aspire Software, the operational arm of Valsoft Corp, operates and manages Valsoft's global portfolio of wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time-sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

The successful candidates can be based anywhere in the US, working in a remote work model!

What your day will look like:

Ensure all facilities office equipment is in proper working order and available for use

Maintain physical space, ensuring a safe, clean, and functional environment

Monitor and manage service requests

Ensure safety standards are followed throughout the facility

Maintain inventory of supplies and kitchen supplies- snacks and drinks; reorder as needed

Schedule andverifiesmaintenance services are completed according to specifications

Manage key and key card control measures

Perform administrative and clerical support tasks, including recording inventory according to policy and procedures

Responsible for mail distribution

Responsible for all check deposits and notifications to Accounting

Assist in all shipping arrangements, including creating shipping labels and transporting to shipping facilities

Collaborate with IT on all new equipment, computer, and furniture arrivals for asset tagging

Collaborate with the contract specialist to finalize all DocuSign documents related to the department

Coordinate with Operations Manager and CTO on purchasing needs

Researching and verifying potential vendors

Tracking all license renewals

Maintain and update the procurement database, ensuring all vendor information and purchase records are correct

Coordinate with the finance department to ensure timely payments to suppliers and resolve any invoice discrepancies

Order and maintain inventory on all marketing promotion items and equipment

Requirements

About You:

• High school diploma or GED required
• Preferred Education and Experience
• Experience in building maintenance and inventory control
• Minimum travel may be required as needed

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Operation of a computer and typical office machinery
• Must be able to lift up to 15 pounds at times
• Fluent in English, both written and verbal, is essential
• Legally authorized to work in the US

For further information about Alliance Enterprises , you can visit our website at www.allianceenterprises.com

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Qualification

High School or equivalent