Executive Assistant to CEO

Devoted Studios is a globally remote game development company specializing in Co-development, Porting, and End-to-End Art Production for the global gaming industry. We collaborate across time zones to support projects on all major platforms, engines and styles - from AAA titles to emerging technologies. Our team includes world-class talents who bring deep expertise in external development, pipeline optimization, and creative problem-solving. Whether it's porting games to new systems, enhancing gameplay features, or crafting stunning visuals, Devoted Studios operates as a trusted, flexible extension of our partners? internal teams. We are proud to be the development partner of choice for industry leaders such as:

• 2K
• Xbox
• Meta
• Obsidian Entertainment
• Turtle Rock Studios
• Gearbox Software

Our CEO is deeply involved in sales, partnerships, and running the company day-to-day. We're looking for someone based in Los Angeles who can work alongside her and help turn client conversations and opportunities into real execution across the company. This is a hands-on, high-trust role. Much of the work involves coordinating internal teams, organizing proposals and deal materials, and ensuring follow-through after client discussions. We are actively building AI-driven workflows across the company, and the right person will be excited about experimenting with AI tools, automation, and cloud systems while helping implement them across the organization.

Key Responsibilities:

Sales & Business Development Support

• Turn client conversations into structured internal action plans
• Coordinate teams to assemble proposals, estimates, and delivery approaches
• Organize materials needed to move opportunities forward (case studies, decks, capabilities)
• Track opportunities from first conversation through proposal and close
• Maintain CRM records and opportunity documentation

  </li></ul> Team Coordination

  • Coordinate leadership and production teams to deliver inputs required for proposals and projects
  • Track commitments, deadlines, and deliverables across teams
  • Follow up consistently to ensure work moves forward
  • Surface blockers early and escalate when needed
  Operations & Special Projects
  • Run research-to-execution projects such as vendor evaluations, tools, or internal processes
  • Help implement and improve AI-driven workflows and automation across the company
  • Support planning and execution of company events, industry gatherings, and partnerships
  Personal Support
  • Be a trusted, steady presence alongside the CEO and help create the conditions for her to do her best work
  • Take ownership of day-to-day responsibilities that would otherwise pull the CEO's attention away from running the company
  • Notice what needs to be handled and step in proactively so the CEO can stay focused and effective
  • Work closely with the CEO in a high-trust partnership built on reliability and awareness

    </li></ul> Requirements

    • Someone who owns tasks end-to-end and finishes them
    • AI-obsessed and always experimenting with new tools, automation, and cloud software
    • Clear communicator who can coordinate across teams and keep projects moving
    • 5+ years of experience in executive support, operations, or a similar high-ownership role
    • Familiar with CRM tools, Google Workspace, Notion, Asana, or similar systems
    • Based in Los Angeles and able to work on-site
    • Experience in games, entertainment, or technology companies is a plus
    Benefits Why Join Us? We offer:
    • 401k
    • Healthcare
    • Paid vacation
    • Company closure in Summer and Christmas ( 1 week for both) as additional paid time off

    Salary range: 60,000 - 80,000 USD