Job Description
Amazon is seeking a proactive, customer service obsessed and team-oriented Executive Assistant to join our Accounting team. This role requires attention to detail, organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests across internal and external stakeholders. The Executive Assistant will act as a seamless extension of the supported Directors within Accounting and will work closely with other Executive Assistants throughout the organization. The candidate will be comfortable in a fast-paced, goal-focused environment, while maintaining great flexibility, a sense of humor and composure. The candidate will work autonomously on many projects and possess the ability to complete a high volume of tasks with minimal guidance or supervision.
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. You must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
5+ years of senior level leadership support, or 3+ years of Amazon experience
Administrative experience supporting executive level staff and managing multiple complex calendars
Outlook, Excel, SharePoint and Microsoft Word management skills
Event and team morale planning experience
New hire on-boarding and team space planning experience
Ability to quickly learn organizational structure and the objectives of the team
Must demonstrate passion, enthusiasm, and have a great sense of humor in the role
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Strong organizational and communication skills, team orientated philosophy, and problem solving skills
Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors
Highly motivated, organized individual who is able to work effectively with minimal supervision
Ability to work in a highly ambiguous environment; flexible.
Preferred qualifications
Bachelor's degree
Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Experience working with large global teams
Experience with domestic or international travel coordination
Strong organizational, communication, and interpersonal skills
Strong analytical skills
Impeccable attention to detail
Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
Ability to prioritize and handle multiple assignments at any given time
Experience designing processes to maximize efficiency
Demonstrated ability to design and improve processes
Key job responsibilities
Responsibilities include but are not limited to:
Effectively and proactively support multiple leaders within the Accounting organization - complex calendar management and scheduling to support teams in multiple locations
Expense reimbursement including report coordination, submission and issue tracking
Coordinate global schedules and travel arrangements (cost effective air, hotel, and ground transportation and creating detailed travel itineraries), seamless meeting logistics, such as video conference and conference calls for internal and external meetings
Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items) from LT and team meetings
Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
Document writing, editing, and readiness
Help to develop & maintain new mechanisms within the team
About the team
Corporate Accounting and Reporting led by Chris Richard, with an org size of 109, is responsible for ensuring strong controllership, particularly with respect to Amazon?s external reporting obligations as a public company listed on the NASDAQ stock exchange, and is a central accounting team that coordinates and works across the entire global accounting organization of 1200 employees, and many other business partners across FGBS and other organizations within Amazon.
We have teams focused on SEC Reporting, Accounting Close Management, Cash Flow, Stock-Based Compensation, Contingencies, Treasury, Intercompany, Foreign Exchange, Transfer Pricing, Investments, Mergers and Acquisitions, Global Expansions and Restructurings, Technical Accounting Policy, and Global Financial Risk and Controls (including Sarbanes-Oxley internal controls compliance).
The org has employees primarily located in the US with about half based at headquarters in Seattle.
Basic Qualifications
5+ years of senior level leadership support, or 3+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations
for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. You must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
5+ years of senior level leadership support, or 3+ years of Amazon experience
Administrative experience supporting executive level staff and managing multiple complex calendars
Outlook, Excel, SharePoint and Microsoft Word management skills
Event and team morale planning experience
New hire on-boarding and team space planning experience
Ability to quickly learn organizational structure and the objectives of the team
Must demonstrate passion, enthusiasm, and have a great sense of humor in the role
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Strong organizational and communication skills, team orientated philosophy, and problem solving skills
Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors
Highly motivated, organized individual who is able to work effectively with minimal supervision
Ability to work in a highly ambiguous environment; flexible.
Preferred qualifications
Bachelor's degree
Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Experience working with large global teams
Experience with domestic or international travel coordination
Strong organizational, communication, and interpersonal skills
Strong analytical skills
Impeccable attention to detail
Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
Ability to prioritize and handle multiple assignments at any given time
Experience designing processes to maximize efficiency
Demonstrated ability to design and improve processes
Key job responsibilities
Responsibilities include but are not limited to:
Effectively and proactively support multiple leaders within the Accounting organization - complex calendar management and scheduling to support teams in multiple locations
Expense reimbursement including report coordination, submission and issue tracking
Coordinate global schedules and travel arrangements (cost effective air, hotel, and ground transportation and creating detailed travel itineraries), seamless meeting logistics, such as video conference and conference calls for internal and external meetings
Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items) from LT and team meetings
Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
Document writing, editing, and readiness
Help to develop & maintain new mechanisms within the team
About the team
Corporate Accounting and Reporting led by Chris Richard, with an org size of 109, is responsible for ensuring strong controllership, particularly with respect to Amazon?s external reporting obligations as a public company listed on the NASDAQ stock exchange, and is a central accounting team that coordinates and works across the entire global accounting organization of 1200 employees, and many other business partners across FGBS and other organizations within Amazon.
We have teams focused on SEC Reporting, Accounting Close Management, Cash Flow, Stock-Based Compensation, Contingencies, Treasury, Intercompany, Foreign Exchange, Transfer Pricing, Investments, Mergers and Acquisitions, Global Expansions and Restructurings, Technical Accounting Policy, and Global Financial Risk and Controls (including Sarbanes-Oxley internal controls compliance).
The org has employees primarily located in the US with about half based at headquarters in Seattle.
Basic Qualifications
5+ years of senior level leadership support, or 3+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations
for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Key skill Required
- Customer Service
- Microsoft Office
- Accounting
- Logistics
- Anticipate Needs
- Attention to Detail
- Business Priorities
- Calendar Management
- Commitment
- Communication
- Compliance
- Coordination
- Demonstrated Ability
- Design
- Document Writing
- External Reporting
- Focused
- Foreign Exchange
- Guidance
- Inclusive
- Interpersonal Skills
- Leadership
- Management
- Microsoft Word
- Minimal Supervision
- Onboarding
- Organizational Skills
- Organizational Structure
- Orientation
- Philosophy
- Proactive
- Problem Solving
- Professionalism
- Provide Support
- Reimbursement
- Reporting
- Senior Management
- Sense of Humor
- Sensitive
- SharePoint
- Space Planning
- Staff Meeting
- Stock Exchange
- Supervision
- Support Teams
- Technical Accounting
- Transfer Pricing
- Transportation
- Writing
- International
