Executive Administrative Assistant

Adriana's Insurance is on the lookout for an Executive Administrative Assistant to support our executive team with a wide range of administrative tasks. This role involves providing high-level organizational support to ensure our executives can focus on strategic decisions and business growth. The ideal candidate will be an agile, detail-oriented, and highly skilled professional capable of managing various responsibilities while interacting with diverse teams and stakeholders.

• Manage daily administrative operations and assist executives in preparing documents, reports, and presentations.
• Coordinate and schedule meetings, appointments, and travel arrangements for the executive team.
• Serve as the primary point of contact between executives and internal/external parties, demonstrating professionalism and maintaining confidentiality.
• Organize company events, workshops, and team-building activities, ensuring smooth execution.
• Compile and analyze information to prepare reports and presentations that support decision-making.
• Maintain an organized filing system and ensure all documents are up-to-date and accessible.
• Travel to various Adriana's locations and for company events or meetings (Drivers license required)

Requirements

• Proven experience as an Executive Administrative Assistant or similar administrative role, preferably in the insurance industry.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office management tools.
• Commitment to maintaining confidentiality and handling sensitive information.
• Strong attention to detail and ability to work independently and as part of a team.
• Bilingual in English and Spanish

Benefits

• Pay: Starting at $22 an hour
• Career advancement opportunities

• Health, Dental, Vision and Life Insurance

• 401k Plan

• Paid vacation

• Employee discount on our services: Car Insurance, Life Insurance, Traffic School, DMV, and Immigration Services
• Opportunities for professional development and growth.

• A supportive and inclusive workplace culture.

• The chance to make a meaningful impact on people's lives.