Job Description
Adriana's Insurance is on the lookout for an Executive Administrative Assistant to support our executive team with a wide range of administrative tasks. This role involves providing high-level organizational support to ensure our executives can focus on strategic decisions and business growth. The ideal candidate will be an agile, detail-oriented, and highly skilled professional capable of managing various responsibilities while interacting with diverse teams and stakeholders.
Key Responsibilities:- Manage daily administrative operations and assist executives in preparing documents, reports, and presentations.
- Coordinate and schedule meetings, appointments, and travel arrangements for the executive team.
- Serve as the primary point of contact between executives and internal/external parties, demonstrating professionalism and maintaining confidentiality.
- Organize company events, workshops, and team-building activities, ensuring smooth execution.
- Compile and analyze information to prepare reports and presentations that support decision-making.
- Maintain an organized filing system and ensure all documents are up-to-date and accessible.
- Travel to various Adriana's locations and for company events or meetings (Drivers license required)
Requirements
- Proven experience as an Executive Administrative Assistant or similar administrative role, preferably in the insurance industry.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office management tools.
- Commitment to maintaining confidentiality and handling sensitive information.
- Strong attention to detail and ability to work independently and as part of a team.
- Bilingual in English and Spanish
Benefits
- Pay: Starting at $22 an hour
- Career advancement opportunities
- Health, Dental, Vision and Life Insurance
- 401k Plan
- Paid vacation
- Employee discount on our services: Car Insurance, Life Insurance, Traffic School, DMV, and Immigration Services
- Opportunities for professional development and growth.
- A supportive and inclusive workplace culture.
- The chance to make a meaningful impact on people's lives.
Key skill Required
- Microsoft Office
- Attention to Detail
- Bilingual
- Business Growth
- Commitment
- Communication
- Development
- Filing
- Highly Skilled
- Immigration
- Inclusive
- Insurance
- Life Insurance
- Management
- Multitasking
- Office Management
- Organizational Support
- Professional Development
- Professionalism
- Sensitive
- Supportive
- Verbal Communication
- Work Independently
- Written and Verbal Communication