Administrative Operations Specialist

THE POSITION

The Administrative Operations Specialist position is responsible for expertly handling key operations related programs and projects and serving as the support liaison for assigned functional areas within the company. This role is a detailed, hands-on position that ensures the company maintains compliance with Federal DOT regulations, manages and coordinates purchasing of fixed asset needs, and initiates process improvements.

To be successful as an Operations Support Specialist at LandCare, you should have excellent communication, organization, and prioritization skills, as well as the drive to problem solve to create a great employee experience.

WHAT WILL YOU BE DOING?

• Support dedicated branch teams with all areas of operations program maintenance, training, and education
• Oversee end to end fleet management programs which include:
• Providing reports containing compliance data, monitoring, scheduling installation and providing reports on GPS units
• Maintaining accurate Fuel Card data, resolve PIN discrepancies and run audits against drivers
• Maintaining, organizing, and coordinating accurate driver documentation, including MVR records, educate and train branch teams on proper compliance protocol
• Assisting in coordination of all DOT annual inspections, maintaining, and submitting documents for FMCSA requirement
• Develop, lead, and execute purchasing strategies to help reduce expenses and improve efficiency
• Monitor and forecast upcoming levels of demand
• Perform cost and scenario analysis while partnering with reliable vendors and suppliers
• Support the annual asset audit process by developing tools and resources to analyze compliance results and develop an action plan for reconciliation
• Assists with other various administrative tasks and special projects as required

Requirements

• 2-year degree in business or related field or 3+ years of experience in business office with related responsibilities
• Expert level verbal and written communication skills
• Excellent interpersonal, problem-solving, analytical, organization and planning skills
• Proficiency with Microsoft Office products (e.g. Word, Excel and PowerPoint)
• Qualified candidates must be able to successfully pass a criminal background check

Benefits

Besides the great team environment, we also have a strong benefits package for our team members:

• Competitive base salary
• Team based profit sharing program
• 401K for all employees with 3.5% company match
• Company-provided vehicle
• Medical, dental, and vision coverage
• Paid Time Off Policy + 9 corporate holidays
• Formal training and development program

This opportunity has a base range that represents a full-time annual salary of $55,000-70,000 (commensurate with experience).

Qualification

Associate Degree