Gain insight into the essential qualifications, important duties, key responsibilities, and vital skills that form a well-rounded Personal Executive Assistant job description.
What does a Personal Executive Assistant do?
A personal executive assistant helps high-level executives by handling all their administrative tasks and making sure they have enough time to make important business decisions.
Job Description
We are looking for a reliable personal executive assistant to support our C-level executives. This role involves managing administrative duties such as taking meeting minutes, organizing documents, and meeting with important company contacts on behalf of the executives. You will also be responsible for overseeing and mentoring other administrative staff.
To excel as a personal executive assistant, you should have strong organizational skills and be able to keep meetings on schedule. Ultimately, a great personal executive assistant will make the most of the executives' time by efficiently managing their schedules.
Job Duties and Responsibilities
- Answering phone calls, taking messages, and responding to inquiries.
- Arranging travel and accommodations for executives.
- Managing the executives' personal and professional calendars.
- Coordinating meetings, calls, and interviews.
- Preparing materials for board meetings and organizing company events.
- Replying to emails and correspondence on behalf of the executives.
- Completing expense reports for the executives.
- Running personal errands for the executives as needed.
Requirements and Qualifications
- High school diploma or equivalent.
- Training or certification in office management or administration is a plus.
- Prior experience working as a personal executive assistant.
- Proficiency in Microsoft Office and other relevant software.
- Excellent phone etiquette.
- Ability to handle multiple tasks simultaneously.
- Strong planning and organizational skills.
- Exceptional communication and customer service skills.
- Attention to detail.
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