Paralegal

JOB SUMMARY:
Job entails managing all administrative tasks of legal cases. These tasks generally include editing and preparing correspondence and legal documents, maintaining electronic files, arranging depositions, correspondence, heavy calendaring. E-filing in state and federal court. Electronic communications with clients via proprietary websites through which we provide case status updates and seek fee approval. Will work with multiple paralegals and attorneys in a team environment. This position will be based out of our office in New York, NY or Iselin, NJ, and/or there is also opportunity for a hybrid or remote work assignment as well.

DUTIES & RESPONSIBILITIES:

• Prepare and format memoranda, correspondence, and other legal documents. Independently draft standard routine pleadings, correspondence, and other documents.
• Read and electronically organize e-mails.
• File pleadings electronically with courts; mail service of documents and correspondence.
• Status and step updates in firm and/or client systems.
• Fee approval requests in client systems and billing time entries in firm system.
• Maintain superior public relations with business associates and clients.
• Schedule appointments, meetings, depositions, and other meetings for attorneys.
• Work closely with other staff members in a team-familiarized manner.
• Work closely with paralegals and lawyers for maintaining structured and comprehensive file indexes and case files.
• Proofread legal documents as required, and attaching exhibits as properly redacted.
• Litigation Paralegal will provide support to the Legal Team in high volume, time sensitive atmosphere.
• Provide service updates; client status updates; follow-up on outstanding documents and or services; coordinate with title contacts to complete outstanding tasks such as recordings; missing documents.
• Assist with portfolio/inventory management.
• Manage and organize production of documents; identify privileged documents.
• Generate reports and follow-up on identified outstanding tasks.
• Will perform other duties and responsibilities as needed.

EDUCATION & WORK EXPERIENCE:

• Minimum High School diploma or equivalent; Secondary education or some college a plus
• Minimum 3-5 year Litigation Paralegal experience or general knowledge of litigation/foreclosure proceedings.
• Certified Paralegal a plus.
• Knowledge or Real Estate and/or Creditors? Rights a plus.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have a positive attitude and be a team player.
• Provide legal support to attorneys and team.
• Manage a portfolio of files for clients.
• Must have excellent verbal and written communication skills. Ability to communicate with clerks or Judges in various courts, defense attorneys.
• Must provide excellent customer service (internally and externally).
• Must be a self starter and possess good time-management abilities.
• Balance team and individual responsibilities; contribute to building a positive team spirit.
• Demonstrate accuracy and thoroughness; Look for ways to improve and promote quality.
• Must possess exceptional organizational skills; have the ability to multi-task and be adaptable to change.
• Ability to read and write for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Good understanding of policies and procedures of law.
• Ability to transcribe correspondence and reports, legal documents.
• Ability to operate computer, scanner, photocopier, and telephone.
• Strong written and oral communication and interpersonal skills.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. If you posses the requisite qualifications and are seeking the challenge of working in a growing firm, please submit your resume in confidence.
All applicants applying for U.S. job openings must be authorized to work in the United States.

**Because of the high volume of calls received, only qualified candidates will be contacted for consideration. ***

If you are interested in this position, please email your PDF or Word doc resume to: Careers@mccalla.com

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the Firm.