Job Description
Amazon is seeking a multitasking and self-motivated individual to support two Directors in the Intelligent Talent Acquisition team (ITA). This exciting role requires attention to detail; the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
Key job responsibilities
Responsibilities for this position include the ability to play a leadership role with the administrative support team in ITA, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. This position will work with other assistants throughout the Intelligent Talent Acquisition team and across the rest of the company.
Other key responsibilities include:
Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
Management of complex calendar and scheduling requirements
Tracking and helping drive completion of key deliverables and following up on unresolved items
Acting as a liaison for direct reports
Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
Updating team organizational charts
Managing group logistics
Travel coordination
Participate in planning of events
Have fun at work and help others do the same
A day in the life
The successful candidate must be able to communicate well with a positive team environment and take swift, effective action whilst proactively solving complex problems with little to no guidance. The position requires the ability to work successfully within a fast-paced team environment, build effective working relationships, maintain a comprehensive awareness of the organization and become the ?go-to? person for support activities. Ability to handle confidential information and maintaining professionalism in dealing with Leadership Team Members.
About the team
Intelligent Talent Acquisition exists to build staffing expertise. We remove business complexity and staffing risk through data and insights. We build products, create science models, and generate insights that optimize staffing performance, labor planning, funnel throughput, and candidate placement for both Tier 1 Associates (i.e. Fulfillment Center and Sort Center workers) as well as Corporate Hires. Simply put, we help our stakeholders source candidates more efficiently at a lower cost and higher quality. In addition, we make Amazon?s job offerings more appealing to candidates by matching candidate interests and skills to the positions for which Amazon is hiring. We obsess over the candidate experience and staffing performance no matter the scale at which Amazon hires.
Basic Qualifications
5+ years of senior level leadership support, or 3+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Experience with executive level calendar management
Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Strong analytical skills
Impeccable attention to detail
Experience designing processes to maximize efficiency
Demonstrated ability to design and improve processes
Strong organizational, communication, and interpersonal skills
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations
for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Key job responsibilities
Responsibilities for this position include the ability to play a leadership role with the administrative support team in ITA, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. This position will work with other assistants throughout the Intelligent Talent Acquisition team and across the rest of the company.
Other key responsibilities include:
Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
Management of complex calendar and scheduling requirements
Tracking and helping drive completion of key deliverables and following up on unresolved items
Acting as a liaison for direct reports
Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
Updating team organizational charts
Managing group logistics
Travel coordination
Participate in planning of events
Have fun at work and help others do the same
A day in the life
The successful candidate must be able to communicate well with a positive team environment and take swift, effective action whilst proactively solving complex problems with little to no guidance. The position requires the ability to work successfully within a fast-paced team environment, build effective working relationships, maintain a comprehensive awareness of the organization and become the ?go-to? person for support activities. Ability to handle confidential information and maintaining professionalism in dealing with Leadership Team Members.
About the team
Intelligent Talent Acquisition exists to build staffing expertise. We remove business complexity and staffing risk through data and insights. We build products, create science models, and generate insights that optimize staffing performance, labor planning, funnel throughput, and candidate placement for both Tier 1 Associates (i.e. Fulfillment Center and Sort Center workers) as well as Corporate Hires. Simply put, we help our stakeholders source candidates more efficiently at a lower cost and higher quality. In addition, we make Amazon?s job offerings more appealing to candidates by matching candidate interests and skills to the positions for which Amazon is hiring. We obsess over the candidate experience and staffing performance no matter the scale at which Amazon hires.
Basic Qualifications
5+ years of senior level leadership support, or 3+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Experience with executive level calendar management
Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Strong analytical skills
Impeccable attention to detail
Experience designing processes to maximize efficiency
Demonstrated ability to design and improve processes
Strong organizational, communication, and interpersonal skills
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations
for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Key skill Required
- Microsoft Office
- Logistics
- Ability to Handle
- Attention to Detail
- Awareness
- Calendar Management
- Communication
- Comprehensive
- Coordination
- Demonstrated Ability
- Design
- Guidance
- Inclusive
- Interpersonal Skills
- Leadership
- Management
- Multitasking
- Onboarding
- Organizational Skills
- Orientation
- Professionalism
- Science
- Sense of Humor
- Staff Meeting
- Supply Ordering
- Talent Acquisition
