Executive Assistant

We are seeking a dynamic and experienced Executive Administrative Assistant to provide high-level support to a Vice President and Senior Vice President within the TOQ organization. The ideal candidate is a proactive team player who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and collaborates well with other administrative professionals to ensure smooth daily operations across the department.

Responsibilities:

• Provide calendar management support, including scheduling complex multi-time zone meetings and recurring sessions.
• Manage expense reporting through Concur.
• Coordinate domestic travel arrangements , including flights, accommodations, and transportation.
• Assist with planning and logistics for large meetings and company-sponsored events .
• Support vendor setup and purchase order requests via Ariba (preferred).
• Prepare meeting materials , PowerPoint presentations, and assist with ad hoc projects.
• Maintain and manage highly confidential information with discretion.
• Collaborate with other Executive Assistants to meet department needs and provide back-up support across teams as necessary.
• Submit facilities requests and manage catering and onsite logistics as needed.

Requirements

• Bachelor's Degree with 3+ years of administrative experienceOR
• Associate's Degree with 5+ years of experience
• ORHigh School Diploma/GED with 7+ years of experience
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel (basic skills required).
• Experience with Concur and Ariba systems preferred.
• Outstanding verbal and written communication skills.
• Strong organizational skills and the ability to prioritize and multitask in a high-volume environment.
• Professional discretion with handling confidential and sensitive information.
• Ability to work independently , take initiative, and follow through on responsibilities.

Benefits

• Administrative shift
• 6-months contract with possible extension