Executive Assistant/Event Coordinator

THE POSITION

The Executive Assistant/Event Coordinator will provide high-level administrative assistance to the CPO, CFO and COO while managing a wide range of events. Additionally, this position will oversee and provide guidance to an Administrative Assistant, ensuring smooth daily office operations and effective administrative support. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, excels at multitasking and is passionate about creating impactful team member experiences.

WHAT YOU WILL BE DOING

Event Planning

• Plan, coordinate and execute a variety of events across the country, including meetings, conferences, employee engagement events and executive offsites
• Manage event logistics, including venue selection, vendor negotiations, budgeting, catering, AV setup and travel
• Develop event timelines, coordinate with internal stakeholders, maintain task lists and ensure seamless execution by monitoring and confirming responsibilities are completed
• Ensure accurate expense tracking and reporting for all event-related costs
• Oversee post-event evaluations to measure success and identify areas for improvement

Executive Support

• Meeting coordination and preparation, including scheduling and planning
• Preparation of materials including PowerPoint slides, Excel spreadsheets and other project-related information
• Support executive efforts for key programs in employee development, finance, sales and marketing

Administrative Oversight

• Supervise and provide direction to the Administrative Assistant, ensuring efficiency in daily administrative tasks
• Delegate and oversee administrative responsibilities, ensuring proper workflow and task completion
• Ensure office operations run smoothly and that executives receive seamless support

Requirements

• Proficient in Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint)
• Quick learning self-starter who is excellent at time-management with the ability to multitask effectively
• Excellent written, oral communication and interpersonal skills
• Adept at problem-solving and decision-making while adapting to shifting priorities in a dynamic environment

Benefits

In addition to a great team environment, we have a strong benefits package for our team members:

• Competitive base salary
• Team based profit sharing program
• 401K for all employees with 3.5% company match
• Medical, dental, and vision coverage
• Paid Time Off Policy + 9 corporate holidays

Qualification

High School or equivalent