Job Description
Amazon Web Services (AWS) is looking for a dedicated, well organized, and customer-obsessed Executive Assistant to join Worldwide Marketing. This role will support senior leaders within the organization and requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You'll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all?team meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas at all levels across and within the org, space planning, and project coordination including managing budgets and logistics for these efforts. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.
Key job responsibilities
Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
Management of complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments according to their importance, urgency, and relevance.
Act as a liaison for direct reports and business stakeholders
Extensive travel coordination (international and domestic)
Participate in planning of events and drive key team activities (staff meetings, all-hands meetings, supply ordering)
Work alongside other executive assistants within the org and throughout AWS to drive best practices and cross collaboration of efficiencies
A day in the life
Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
Organize, execute, and assist with team activities (on-sites/off-sites, team social events, etc.)
Schedule cost effective air/hotel/ground transportation.
Create detailed travel itineraries both domestic and international (including smooth transitions between time zones).
Coordinate with in-house travel agents and manage international travel process.
Submit expense reports in a timely fashion.
Coordinate closely with Recruiting teams,
Facilities team, HR team, and other Executive Assistants within the Amazon community.
Track and help drive completion of key deliverables and follow up on unfinished items to include meeting notes and action items
Acting as a liaison between senior marketing leaders and their direct reports and teams
About the team
Sales, Marketing and Global Services (SMGS)
AWS Sales, Marketing, and Global Services (SMGS) is responsible for driving revenue, adoption, and growth from the largest and fastest growing small- and mid-market accounts to enterprise-level customers including public sector.
Diverse Experiences
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn?t followed a traditional path, or includes alternative experiences, don?t let it stop you from applying.
Why AWS?
Amazon Web Services (AWS) is the world's most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating ? that's why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.
Inclusive Team Culture
AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do.
Mentorship & Career Growth
We're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there's nothing we can't achieve.
Basic Qualifications
3+ years of senior level leadership support experience
Experience with executive level calendar management
Experience with domestic or international travel coordination
Preferred Qualifications
4+ years of senior level leadership support experience
Experience in a fast-paced, high-tech company
Experience managing multiple calendars
Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations
for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all?team meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas at all levels across and within the org, space planning, and project coordination including managing budgets and logistics for these efforts. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.
Key job responsibilities
Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
Management of complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments according to their importance, urgency, and relevance.
Act as a liaison for direct reports and business stakeholders
Extensive travel coordination (international and domestic)
Participate in planning of events and drive key team activities (staff meetings, all-hands meetings, supply ordering)
Work alongside other executive assistants within the org and throughout AWS to drive best practices and cross collaboration of efficiencies
A day in the life
Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
Organize, execute, and assist with team activities (on-sites/off-sites, team social events, etc.)
Schedule cost effective air/hotel/ground transportation.
Create detailed travel itineraries both domestic and international (including smooth transitions between time zones).
Coordinate with in-house travel agents and manage international travel process.
Submit expense reports in a timely fashion.
Coordinate closely with Recruiting teams,
Facilities team, HR team, and other Executive Assistants within the Amazon community.
Track and help drive completion of key deliverables and follow up on unfinished items to include meeting notes and action items
Acting as a liaison between senior marketing leaders and their direct reports and teams
About the team
Sales, Marketing and Global Services (SMGS)
AWS Sales, Marketing, and Global Services (SMGS) is responsible for driving revenue, adoption, and growth from the largest and fastest growing small- and mid-market accounts to enterprise-level customers including public sector.
Diverse Experiences
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn?t followed a traditional path, or includes alternative experiences, don?t let it stop you from applying.
Why AWS?
Amazon Web Services (AWS) is the world's most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating ? that's why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.
Inclusive Team Culture
AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do.
Mentorship & Career Growth
We're continuously raising our performance bar as we strive to become Earth's Best Employer. That's why you'll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there's nothing we can't achieve.
Basic Qualifications
3+ years of senior level leadership support experience
Experience with executive level calendar management
Experience with domestic or international travel coordination
Preferred Qualifications
4+ years of senior level leadership support experience
Experience in a fast-paced, high-tech company
Experience managing multiple calendars
Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations
for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Key skill Required
- AWS
- Cloud computing
- Cloud computing
- Sales
- Accounts
- Logistics
- Amazon Web Services
- Attention to Detail
- Calendar Management
- Collaboration
- Commitment
- Comprehensive
- Computing
- Coordination
- Employee Engagement
- Encourage
- Expense Reports
- Guidance
- Inclusive
- Innovation
- Leadership
- Management
- Marketing
- Onboarding
- Orientation
- Partnership
- Passionate
- Prioritization
- Professionalism
- Project Coordination
- Relevance
- Sensitive
- Space Planning
- Supply Ordering
- Supportive
- Team Culture
- Transportation
- International
