Clinical Coordinator

Ultimate Care NY is seeking a Clinical Administrative Coordinator who is passionate about delivering exceptional patient care and ensuring seamless coordination of healthcare services. This role plays a vital part in maintaining clinical compliance and supporting efficient communication between patients, nursing staff, and managed care plans.

Compensation: $21-$25 per hour, based on relevant experience.

Schedule: Monday - Friday, 9am - 5:30pm, on-site at our Brooklyn HQ.

You will:

• Coordinate patient care by interacting professionally and compassionately with clients and nursing staff.
• Facilitate clear communication with managed care plans to support continuity of care.
• Process referrals to medical services, ensuring timely access to necessary care.
• Assist patients in obtaining medical equipment as directed by nursing staff.
• Prepare, mail, and manage patient documentation, including medical records and required forms, while maintaining confidentiality and HIPAA compliance.
• Maintain organized and up-to-date patient records in accordance with healthcare regulations.
• Provide administrative support on departmental projects and other tasks assigned by leadership.
• Act as a liaison between field nursing staff, the Clinical Department, and other internal teams to support smooth operations.

You will have:

• High School Diploma or equivalent required.
• Bilingual in English and Spanish is required.
• Minimum of two years of administrative experience in a healthcare setting.
• 13 years of experience handling and maintaining patient records in compliance with HIPAA regulations.
• Proficiency with electronic health record (EHR) systems; experience with HHAeXchange strongly preferred.
• Familiarity with medical terminology and healthcare documentation processes.
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.
• Exceptional attention to detail to ensure accuracy and compliance.
• High level of customer service with strong problem-solving and organizational skills.
• Effective interpersonal and communication skills to foster collaboration across teams.
• Ability to prioritize multiple tasks and work effectively in a fast-paced environment.

Benefits

We offer the Ultimate employee perks (literally)!

• Comprehensive Health, Vision, Dental Benefits
• 401k Retirement plan + Employer Match
• Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
• Generous paid time off, sick time + more!

About Us:

Our mission is to provide and restore client dignity and independence in their homes through individualized care plans to reduce caregiver role and stress on family members while avoiding nursing homes and assisted living facilities.

Ultimate Care Inc, located in New York , is a licensed home care provider located in with affiliate brands in Connecticut, Florida, Maryland, New Hampshire, New Jersey & Pennsylvania. We offer comprehensive home care services where we lead with our hearts to offer top quality and empathetic home care services.

Why Choose Us?

At Ultimate Care, we are dedicated to fostering a people-centric culture that is pivotal for success in the contemporary home care landscape. Our unwavering commitment begins with inspiring and empowering our employees to unleash their full potential. We actively pursue avenues to cultivate a dynamic learning environment, allowing our team members to explore and nurture their passions and talents. Our goal is to facilitate holistic growth, both personally and professionally, whether within the office or beyond. Join us on this journey of empowerment and achievement!

At Ultimate Care and our affiliates, we're committed to creating a diverse, inclusive, and authentic workplace. If you're enthusiastic about the role but don't meet every qualification in the job description, we encourage you to apply. You could be the ideal candidate for this or other roles!

Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law.

Ultimate Care does not accept resumes from unsolicited search firms nor recruiters.