Administrative Assistant

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy, model high standards of ethics to provide a rewarding candidate experience, work hard, have fun, and appreciate the strengths we all bring to the team, and empower our employees to create innovative and trusted results.

We are looking for a dynamic Administrative Assistant to join our team. The Administrative Assistant will provide administrative and analytical support to the OUSD P&R supporting offices. This individual will be responsible for a range of administrative tasks, assisting a team of Military Assistants (MAs) and the Director of Operations. The role requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This position is essential to the smooth functioning of the front office.

This position is contingent on government award.

This position will be located onsite at the Pentagon daily.

• Front Desk Management : Answer, screen, and direct phone calls professionally, connect phone bridges, and ensure prompt, courteous communication on behalf of the office
• Document Handling : Retrieve, collate, print, and organize materials, including RAH (Read Ahead) documents, to ensure the team has the latest information for meetings and events
• Calendar and Event Management : Assist with coordination and scheduling of meetings, preparation of meetings, capturing meeting minutes
• Binder Assembly and Organization : Prepare materials by punching holes, collating, and building binders with required documentation for distribution and reference
• General Office Support : Act as a go-to resource for two senior Military Assistants (O-6 level), two junior Military Assistants (one O-6 and one O-3/4), and the Director of Operations (GS-15 level)
• Task Management : Provide support for incoming task requests, track and prioritize tasks, follow up with stakeholders as needed, and ensure efficient coordination of materials
• Reporting : Provide administrative support for the preparation and maintenance of various reports as need

• Active Secret Clearance is required
• Bachelor's Degree preferred, equivalent experience will be considered
• Minimum of 3 years of experience providing administrate in Military or Federal Agency
• Strong communication skills, both verbal and written
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Skilled in managing phone systems and basic office equipment
• Ability to assemble, organize, and maintain high-volume documents and physical files with accuracy
• Highly organized and detail-oriented, with the ability to multitask effectively
• Adaptable and flexible to changing priorities and tasks
• Professional, courteous, and capable of handling sensitive information with discretion

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $75,000 - $115,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the RecruitingTeam@cathexiscorp.com.

Qualification

High School or equivalent