Administrative Assistant

Position Summary:
We are looking for a professional Administrative Assistant to perform a variety of administrative and clerical duties. This role will support our leadership team, employees, and clients by handling daily administrative responsibilities and ensuring office operations run efficiently.

Key Responsibilities:

• Serve as the first point of contact for internal and external communications
• Answer and route phone calls in a professional and timely manner
• Draft, format, and distribute correspondence including emails, memos, letters, and forms
• Assist in the preparation of reports, presentations, and documentation
• Maintain organized filing systems, contact lists, and office records
• Coordinate meetings and appointments, and support scheduling needs
• Ensure office equipment is maintained and supplies are stocked
• Submit and track expense reports and invoices
• Provide support to visitors and team members as needed
• Help update and enforce office policies and procedures

Requirements

Qualifications:

• Proven experience as an Administrative Assistant or similar role
• Proficiency with Microsoft Office Suite (especially Excel, Outlook, and PowerPoint)
• Familiarity with office management systems and procedures
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• High attention to detail and problem-solving aptitude
• Ability to handle confidential information with integrity
• Experience in the construction, petroleum, or related industries is a plus

Preferred Attributes:

• Positive attitude and professional demeanor
• Ability to work independently and as part of a team
• Adaptability in a fast-paced work environment