Administrative Assistant

GTA is seeking a proactive, organized, and detail-oriented Administrative Coordinator / Office Administrator to help keep our Charlotte office running smoothly. This role serves as a key resource for office operations, staff support, project coordination, and communication between our local office and corporate teams. This is an excellent opportunity for a professional who enjoys wearing multiple hats, improving processes and contributing to a collaborative and growing office environment.

• Manage daily office operations, supplies, vendors, and facilities needs
• Coordinate meetings, office events, and team activities
• Provide administrative support to office leadership and department managers
• Assist with new employee onboarding and office coordination
• Set up new projects and support billing and project administration activities
• Serve as the primary point of contact for staff, clients, vendors, and corporate departments
• Partner with HR, Accounting, Billing, and Marketing to support office needs
• Identify opportunities to improve workflows, efficiency, and office processes

Requirements Required

• 3+ years of administrative, office management, or office coordination experience
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Excellent organizational, multitasking, and time management abilities
• Strong communication and interpersonal skills
• Ability to work independently and manage competing priorities

• Experience in engineering, construction, architecture, or professional services environments
• Experience with project setup, billing support, CRM, or accounting systems
• Experience supporting multiple managers or a mid-sized office

• Highly organized and detail-oriented
• Proactive and self-motivated
• Comfortable managing multiple responsibilities simultaneously
• Solutions-oriented and process-focused
• Professional, collaborative, and customer-service driven

Benefits Why You?ll Love Working With Us:</strong> We believe in taking care of our team?professionally, personally, and everything in between. Here?s what you can look forward to as part of our team:

• Competitive Salary?with generous?Paid Time Off?and?Paid Holidays?to support your work-life balance
• Annual Bonus Potential?? your hard work deserves to be rewarded
• Comprehensive Health Coverage?? including Medical, Dental, Vision, plus Health Savings and Flexible Spending Accounts
• Peace of Mind?? with Company-paid?Life Insurance?and both?Short- and Long-Term Disability Insurance
• Invest in Your Future?? through our?401(k) with Company Match
• Education Assistance Program?? helping you continue to grow and learn
• Employee Assistance Program?? free access to short-term counseling, financial coaching, legal consultations, life coaching, and more
• Peak Health Wellness Plan?? personalized nurse consultations, no-cost lab work, and ongoing wellness support
• Stay Connected & Inspired?? with?free memberships to professional societies
• Professional Development?? Seminars, Conventions, Lunch & Learns, Mentoring, and Software Training to help you reach your goals
• Referral Bonuses?? bring great people on board and get rewarded
• Recognition That Matters?? we celebrate achievements big and small with our?Employee Recognition Program
• Team Spirit & Fun?? enjoy company picnics, events, and a welcoming, supportive work environment