Administrative Assistant/HR Clerk

Grapevine MSP Technology Services seeks a highly organized and dependable Administrative Assistant/HR Clerk to join our team immediately.

The ideal candidate will be reliable, punctual, and dedicated to maintaining a professional and welcoming presence. As the first point of contact at our reception, this individual must possess strong interpersonal skills and a positive, friendly demeanor to create a welcoming atmosphere for visitors and team members.

Some key responsibilities include handling administrative tasks, supporting HR functions, managing front desk operations, and providing excellent customer service . Strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment are essential for success in this role.

We encourage you to apply if you are a dedicated professional who thrives in a team-oriented environment and enjoys interacting with people.

Requirements

• Demonstrated professional experience in a similar position.
• Proficiency in Microsoft Office Suite.
• Proficiency in QuickBooks.
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Professional attitude and appearance.
• Outstanding skills in both written and verbal communication.
• Capable of being resourceful and taking initiative when faced with challenges.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• A high school degree and additional certification in Office Management are a plus.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Guide visitors to the correct individual and department.
• Screen, answer, and forward incoming phone calls.
• Maintain a clean and organized reception area, ensuring that all required stationery and materials, such as pens, forms, and brochures, are readily available.
• Provide basic and accurate information in person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Procure front office supplies and maintain an inventory of stock.
• Update calendars and schedule meetings.
• Coordinate travel arrangements and accommodations and create vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Post Accounts Payables.
• Reviewing timecards and processing payroll.
• HR administrative duties.

Benefits

• Competitive Pay
• 401K Plan with matching pay contributions
• Grapevine MSP offers access to low-cost, high-quality healthcare options, "Health, Dental, and Vision."
• Vacation time
• Paid Sick Time
• Work Anniversary Recognition
• Plenty of training courses are covered if you want to advance further; Grapevine MSP offers Growth and Development Plans with Industry-Specific Training.
• Team Events
• Social Events

Qualification

High School or equivalent