Job Description
Grapevine MSP Technology Services seeks a highly organized and dependable Administrative Assistant/HR Clerk to join our team immediately.
The ideal candidate will be reliable, punctual, and dedicated to maintaining a professional and welcoming presence. As the first point of contact at our reception, this individual must possess strong interpersonal skills and a positive, friendly demeanor to create a welcoming atmosphere for visitors and team members.
Some key responsibilities include handling administrative tasks, supporting HR functions, managing front desk operations, and providing excellent customer service . Strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment are essential for success in this role.
We encourage you to apply if you are a dedicated professional who thrives in a team-oriented environment and enjoys interacting with people.
Requirements
- Demonstrated professional experience in a similar position.
- Proficiency in Microsoft Office Suite.
- Proficiency in QuickBooks.
- Hands-on experience with office equipment (e.g., fax machines and printers)
- Professional attitude and appearance.
- Outstanding skills in both written and verbal communication.
- Capable of being resourceful and taking initiative when faced with challenges.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- A high school degree and additional certification in Office Management are a plus.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office.
- Guide visitors to the correct individual and department.
- Screen, answer, and forward incoming phone calls.
- Maintain a clean and organized reception area, ensuring that all required stationery and materials, such as pens, forms, and brochures, are readily available.
- Provide basic and accurate information in person and via phone/email.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Procure front office supplies and maintain an inventory of stock.
- Update calendars and schedule meetings.
- Coordinate travel arrangements and accommodations and create vouchers.
- Keep updated records of office expenses and costs.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
- Post Accounts Payables.
- Reviewing timecards and processing payroll.
- HR administrative duties.
Benefits
- Competitive Pay
- 401K Plan with matching pay contributions
- Grapevine MSP offers access to low-cost, high-quality healthcare options, "Health, Dental, and Vision."
- Vacation time
- Paid Sick Time
- Work Anniversary Recognition
- Plenty of training courses are covered if you want to advance further; Grapevine MSP offers Growth and Development Plans with Industry-Specific Training.
- Team Events
- Social Events
Qualification
High School or equivalent
Key skill Required
- Customer Service
- Microsoft Office
- Accounts
- Attention to Detail
- Communication
- Demeanor
- Development
- Encourage
- Filing
- Healthcare
- Highly Organized
- Initiative
- Interacting With People
- Interpersonal Skills
- Management
- Multitasking
- Office Equipment
- Office Management
- Office Supplies
- Organizational Skills
- Photocopying
- QuickBooks
- Resourceful
- Security
- Taking Initiative
- Technology Services
- Training
- Transcribing
- Verbal Communication
- Written and Verbal Communication
