Accounts Receivable Clerk

Northern Architectural Systems ("NAS") is a growth-minded, locally owned and operated company which is dedicated to servicing our customers. We offer high quality, energy-efficient fenestration and building facade solutions to meet the requirements of a demanding market, while remaining environmentally-friendly. Northern Architectural Systems has been recognized by INC Magazine on the list of the top 5000 Fastest Growing Private Companies in America and as one of the top 50 Fasted Growing Companies in New Jersey by NJBIZ Magazine.

Overview:

We are looking to fulfill our need for an Accounts Receivable Clerk at our Teterboro, NJ facility. This role is responsible for providing financial, administrative and clerical assistance for our Controller and accounting team. This individual will be accountable for the accuracy and efficiency of procedures, processing and examining incoming payments and the prompt resolution of payment discrepancies. The Accounts Receivable Clerk must be tech-savvy and proactive in the identification of inefficiencies. They must also possess exceptional communication and time-management skills while being results-driven.

Requirements

Essential Duties and Responsibilities (additional duties may be assigned):

• Accountable for all receivables and incoming payments in compliance with the established policies and procedures, while evaluating process improvements.
• Responsible for maintaining and reconciling customer records, bank accounts, general ledger accounts, and accounts receivable ageing reports.
• Prepare bills, invoices and bank deposits.
• Create various analytical reports to reflect account status, aging detail and inventory.
• Respond to client inquiries in a timely manner via phone or email.
• Facilitate the payment of invoices by proactively sending reminders and contacting clients.
• Maintain and update client files daily (electronic and paper).
• Communicate cross-functionally with various departments to ensure billing accuracy and reconcile any payment discrepancies.
• Assist in monthly and year-end closing by preparing necessary reports.
• Provide additional clerical input as required.

Minimum Requirements:

• Must have a minimum of a high school diploma or equivalent. Associate's degree preferred.
• Must have 2+ years' experience as an Accounts Receivable Clerk or similar position
• Must be proficient in math and enjoy working with numbers
• Must be discrete and experienced in handling confidential information
• Keen attention to detail
• Strong organizational and problem-solving skills
• QuickBooks Enterprise experience a plus (invoicing, payment reconciliation, reporting)
• Fluency in English, both written and verbal, displaying strong written and oral communications
• Strong computer skills and working knowledge of MS Office; especially Excel (VLOOKUPs, pivot tables, etc.)

Benefits

Full-time position

Hourly Rate Range: $22.00 - $27.00 - commensurate with A/R experience

Medical, Dental and Vision benefits offered

401(k)

PTO (paid time off)

Employee Training

Qualification

High School or equivalent