Accounting Operations Analyst

Position Summary

The Accounting Operations Analyst is responsible for managing the transactional accounting functions that keep LV Collective's development and corporate entities operating efficiently. This role owns credit card expense processing, employee reimbursements, corporate and development accounts payable, and project-level bill-back invoicing ? ensuring that cash moves accurately and on time across the organization.

Sitting at the intersection of Ramp and NetSuite, this role is the operational engine behind expense-to-payment workflows for the development portfolio and corporate entity. The ideal candidate is highly organized, systems-fluent, and takes pride in maintaining a clean, audit-ready payables function that supports both day-to-day operations and lender-facing reporting.

This is a critical execution role that directly enables the Development Accountant and Controller to focus on financial oversight, reporting, and strategic priorities rather than transaction processing.

Core Responsibilities

Credit Card & Expense Management (Ramp)

• Review and code all company credit card transactions daily across corporate and development entities
• Resolve coding questions with cardholders, including receipt collection, GL code confirmation, and project cost allocation
• Ensure all card transactions are accurately categorized and synced to NetSuite prior to monthly close
• Monitor spend program activity for policy compliance and escalate exceptions to the Development Accountant
• Maintain a clean, audit-ready transaction log linking Ramp activity to NetSuite records by entity and project

Corporate & Development Accounts Payable (NetSuite)

• Process and enter vendor invoices for corporate operating expenses and development project costs into NetSuite
• Upload and code invoices from general contractor pay applications across 12+ active construction projects
• Manage vendor payment queues, ensuring invoices are approved and paid within terms to maintain strong vendor relationships
• Coordinate with the Development Accountant on draw funding schedules, retainage releases, and lien waiver compliance
• Maintain organized AP files by entity and project to support audit readiness and lender reporting requirements

Bill-Back Invoice Processing & Cash Flow Support

• Create project-level bill-back invoices in NetSuite for corporate expenses fronted on behalf of development projects
• Ensure each bill-back invoice ties to the correct entity, job cost code, and project record for accurate cost allocation
• Reconcile Ramp transactions against NetSuite invoices and resolve discrepancies promptly
• Support the Development Accountant and Controller in monitoring payables aging and cash flow timing across entities
• Contribute to lender draw package preparation by providing accurate, well-documented expense records by project

General Accounting Support

• Assist with month-end close tasks across development and corporate entities, including reconciliations and open item resolution
• Support ad hoc reporting requests from the Senior Development Accountant and Controller related to job costs and project spending
• Help maintain clean, organized financial records that support internal controls and external reporting requirements

Requirements

Education and Experience

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered
• 1-3 years of experience in accounts payable, expense management, or accounting operations
• Experience in real estate development, construction, or corporate multi-entity accounting environments preferred
• Familiarity with construction pay applications, schedules of values, retainage, or job cost accounting is a strong plus
• Proficiency in NetSuite or comparable cloud-based accounting system (QuickBooks Online, Sage Intacct, etc.)
• Experience with corporate expense management platforms such as Ramp, Concur, or Expensify
• High attention to detail with the ability to manage a high volume of transactions accurately across multiple entities
• Strong organizational and prioritization skills; ability to manage competing deadlines in a fast-paced environment
• Excellent written and verbal communication skills, particularly for cross-team coordination on approvals and coding
• Ability to work independently, take ownership of assigned functions, and escalate issues appropriately
• Microsoft Office proficiency required; Excel experience preferred