Job Description
Title: SWAC Executive Support Specialist
KBR is seeking an experienced Executive Support Specialist to support the Space Warfighting Analysis Center?s (SWAC) Executive Support team at the Pentagon in Washington, DC. you will provide on-site support to the SWAC Senior Executive and staff to optimize day-to-day operations and drive integration within the Center.
As a SWAC Executive Support Specialist, you will represent the front office of SWAC and provide expert, comprehensive knowledge of SWAC responsibilities, priorities, and projects; develop and evangelize daily business practices; and help manage, guide and direct the organization?s staff to maximize its effectiveness.
Key Responsibilities:
Analyze incoming taskings/requests for information with a critical mindset to determine the appropriate product and information required for response
Act as the SWAC workflow manager to manage and track action items and tasks using Enterprise Task Management System (ETMS2) (formerly Task Management Tool (TMT)) and other applicable software and database tools (e.g. Excel, Project)
Support the SWAC Chief of Staff and Front Office personnel in developing and executing organizational policies, functional working groups, standard operating procedures, and special projects as necessary
Develop briefings, bullet background papers, and other correspondence and create staff packages for senior leadership?s coordination and approval
Support the Front Office staff in ensuring the Director is thoroughly prepared for each event on their schedule, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required
Establish and maintain effective working relationships within the Space, IC, and stakeholder communities and understand their organizational goals/objectives, parochial views and their impact to SWAC
Schedule meetings/events to maximize the organization?s time. Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue, produce solutions, direct further study, or re-vector the effort
Perform broad office duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; writing meeting minutes; making copies; and managing records management
Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required
Infrequent travel to CONUS and OCONUS locations at the request of the Government
Other duties as required/requested by the Government within the constraints of the contract
Qualifications:
Required:
Must be a US Citizen with an Active Top Secret/SCI clearance, agreeable to polygraph
Education:
Bachelor's degree
5 years of experience in a Director?s Action Group or similar role supporting Senior Executives in classified environments
Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information
Exceptional interpersonal and communications skills via phone, email and in-person
Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment
Self-motivated with the ability to work independently as well as collaboratively and effectively in a fast-paced environment
Exceptional writing skills and ability to effectively communicate with senior government leaders
Proficient with security processes/procedures (e.g., document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments
Capable of opening/closing SWAC office spaces
Strong experience with office management procedures, equipment and information management systems such as on-line calendars, ETMS2, security clearance visit request information systems, etc.
Proficient in Microsoft Office applications (i.e., Word, PowerPoint and Excel)
Experience with working in special access program and special access required environments
Desired:
Active TS/SCI clearance with current polygraph
Prior experience as an A&AS contractor in a DoD, MDA, or IC organization
Work Environment:
Location: On-site
Travel Requirements: Minimal 0-20%
Working Hours: Standard
Scheduled Weekly Hours:
40hrs
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.
Belong. Connect. Grow. with KBR!
KBR?s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country?s most critical role ? protecting our national security.
Why Join Us?
Innovative Projects: KBR?s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.
Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture.
These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company.
That commitment is central to our team of team?s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver ? Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
KBR is seeking an experienced Executive Support Specialist to support the Space Warfighting Analysis Center?s (SWAC) Executive Support team at the Pentagon in Washington, DC. you will provide on-site support to the SWAC Senior Executive and staff to optimize day-to-day operations and drive integration within the Center.
As a SWAC Executive Support Specialist, you will represent the front office of SWAC and provide expert, comprehensive knowledge of SWAC responsibilities, priorities, and projects; develop and evangelize daily business practices; and help manage, guide and direct the organization?s staff to maximize its effectiveness.
Key Responsibilities:
Analyze incoming taskings/requests for information with a critical mindset to determine the appropriate product and information required for response
Act as the SWAC workflow manager to manage and track action items and tasks using Enterprise Task Management System (ETMS2) (formerly Task Management Tool (TMT)) and other applicable software and database tools (e.g. Excel, Project)
Support the SWAC Chief of Staff and Front Office personnel in developing and executing organizational policies, functional working groups, standard operating procedures, and special projects as necessary
Develop briefings, bullet background papers, and other correspondence and create staff packages for senior leadership?s coordination and approval
Support the Front Office staff in ensuring the Director is thoroughly prepared for each event on their schedule, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required
Establish and maintain effective working relationships within the Space, IC, and stakeholder communities and understand their organizational goals/objectives, parochial views and their impact to SWAC
Schedule meetings/events to maximize the organization?s time. Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue, produce solutions, direct further study, or re-vector the effort
Perform broad office duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; writing meeting minutes; making copies; and managing records management
Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required
Infrequent travel to CONUS and OCONUS locations at the request of the Government
Other duties as required/requested by the Government within the constraints of the contract
Qualifications:
Required:
Must be a US Citizen with an Active Top Secret/SCI clearance, agreeable to polygraph
Education:
Bachelor's degree
5 years of experience in a Director?s Action Group or similar role supporting Senior Executives in classified environments
Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information
Exceptional interpersonal and communications skills via phone, email and in-person
Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment
Self-motivated with the ability to work independently as well as collaboratively and effectively in a fast-paced environment
Exceptional writing skills and ability to effectively communicate with senior government leaders
Proficient with security processes/procedures (e.g., document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments
Capable of opening/closing SWAC office spaces
Strong experience with office management procedures, equipment and information management systems such as on-line calendars, ETMS2, security clearance visit request information systems, etc.
Proficient in Microsoft Office applications (i.e., Word, PowerPoint and Excel)
Experience with working in special access program and special access required environments
Desired:
Active TS/SCI clearance with current polygraph
Prior experience as an A&AS contractor in a DoD, MDA, or IC organization
Work Environment:
Location: On-site
Travel Requirements: Minimal 0-20%
Working Hours: Standard
Scheduled Weekly Hours:
40hrs
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.
Belong. Connect. Grow. with KBR!
KBR?s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country?s most critical role ? protecting our national security.
Why Join Us?
Innovative Projects: KBR?s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.
Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture.
These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company.
That commitment is central to our team of team?s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver ? Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Key skill Required
- Microsoft Office
- Cybersecurity
- Logistics
- Analysis
- Briefings
- Business Practices
- Clearance
- Collaboration
- Collaborative Environment
- Commitment
- Comprehensive
- Coordination
- Database
- Demonstrated Ability
- Development
- Dynamic Environment
- Effectiveness
- Information Management
- Innovation
- Insurance
- Integration
- Intelligence
- Leadership
- Life Insurance
- Management
- Management Systems
- National Security
- Office Duties
- Office Management
- Orientation
- Passionate
- Philosophy
- Professional Training
- Professionalism
- Program Management
- Receiving
- Science
- Security
- Security Clearance
- Security Solutions
- Sensitive
- Sorting
- Supportive
- Task Management
- Training
- Training and Development
- Work Independently
- Workflow
- Writing
