Service Planner

About Rentokil PCI

Rentokil PCI is the leading pest control service provider in India. A Rentokil Initial brand, Rentokil PCI was formed in 2017 through a joint venture (JV) between Pest Control India, the number one pest control company in India, and Rentokil, the world's leading pest control brand. Rentokil PCI aims to set new standards for customer service having operations across 300 locations in India.

For more details:https://www.rentokil-pestcontrolindia.com

Requirements

POSITION RESPONSIBILITIES / REQUIREMENTS:

Service Planner is an important anchor person in the branch who is accountable for planning,

scheduling, assigning, managing technicians time to maximize profitability and productivity.

The person will report to the Assistant Branch Manager/Branch Manager. The incumbent will

have to work as part of a multi-functional team and this involves collaboration with the internal

team and external stakeholders.

GENERAL DUTIES & RESPONSIBILITIES

To know and develop proficiency in handling internal company software platforms ie iCABS, ServiceTrak and any other systems that may be introduced.

Organisation of schedule and planning of all service (including contracts, jobbing, call outs, etc.) requirements on a daily, weekly and monthly basis for all technicians within the branch

Priority-wise planning of all due for Renewals visits, enquiries, call outs and complaints

Liaise with Sales and Service team to best accommodate urgent service visit appointments and communicate changes to affected customers timely.

Ensure customer service-related complaints or termination notifications are attended to effectively and promptly.

Position Description

Manage service documentation and ensure all customer/technician's feedback are followed up with actions

Ensure all service data from dockets, log cards, service orders and other sources is updated accurately into business systems in timely manner

Supports business transition from paper-based to system and digital-based planning, visit documents, whilst upholding documentation integrity.

Review service report with OE and BM and highlight areas of concerncritical backlog and weekly trend to manager.

Reviews and provides service compliance updates daily.

Assist & help Assistant Branch Manager/Branch Manager in monitoring service productivity and efficiency related KPIs

Maintain positive working relationship and effective communication with Sales & Service Colleagues, Supervisor, Technician, Operations staff for any service related issues. Coordinate with Sales for any available slots, time adjustment for new sales

scheduling.

Work with branch management to correct service areas distributed across the business based on annual revenue from areas, time on site, travel time & routine requirements

Expected to be knowledgeable about company safety policies and safety (SRA) requirements on the job, be able to read and understand company policies

Any unresolved issues should be quickly elevated to the next level of management for prompt resolution

Any other similar duties as and when specified by the manager

REPORTING

Daily, weekly & monthly (SOS) State of Service for Branch

Weekly reporting of pending jobs, ageing profiles to ABM/BM

Monthly reporting of per technician trends.

Maintain State of Service and productivity data per technician

Maintain visibility on complaints received and report on all call outs / critical incidents received from branch.

Yearly reporting on technician per branch and State of Service trends.

Annual leave planning of technicians

Plan, if any on Overtime (OT) work and trend of OT per week per technician

KEY DELIVERABLES

On time service planning

Achieving progressive improvement in State of Service (SOS) and meet SOS targets assigned by the branch

Minimizing service backlog (meet our contractual obligations)

CORE COMPETENCIES

Be decisive

Attention to details and accuracy

Planning & organizing

Analytical skills

Customer oriented

Negotiation skills would be an added advantage

Ability to work patiently in a dynamic service environment

EDUCATIONAL / OTHER REQUIREMENTS

Minimum graduation with 1 to 3 years of relevant experience of managing team

Basic computer skills - for reporting/work management (Advanced computer skills would be an added advantage)

Communication - speaking on phone to external customers & internally with technicians, other Operations colleagues.

Knowledge of territory which is handled for planning

Occasional Travel required within the Division

Liaise with the Operations Manager, Operations Executive, Junior Operations Coordinator, Local Service Supervisors to establish service requirements and provide information, assurance and advice as required

Communicate all service issues in a timely manner to the ABM/BM, Operations Manager

Qualification

Bachelor's Degree