Senior Administrative Assistant

Village Church Overview

Village Church is a vibrant and growing congregation whose denominational home is in the United Church of Christ.? Village Church has ministries across campuses in Wellesley and Weston, MA.? ?We are a progressive, vibrant Christian community that is Open and Affirming of all people, committed to caring for the environment, and passionate about pursuing justice and joy for all.? Our intergenerational ministries include worship, fellowship, faith formation, and service opportunities for all ages.? Christian worship is at the heart of our life together and shapes how we are as God's people in the world.?

Position Summary

The Senior Administrative Assistant (SAA) provides high-level administrative and organization support to the Senior Pastor, ensuring efficient operations and facilitating seamless communication with staff, parishioners, and the wider community. As a limited part-time position, the SAA is on-site three to four days weekly with an overlapping schedule to that of the Senior Pastor.

Responsibilities

• Schedule Management: Maintain and manage the Senior Pastor's professional calendar, coordinating schedules and organizing meetings as needed.

• Event Coordination: Schedule and coordinate weddings, funerals, baptisms, and development-related events, collaborating with appropriate staff to ensure smooth fulfillment.

• Communication: Serve as the primary point of contact for communications on behalf of the Senior Pastor as needed, including phone calls, emails, letters, and other correspondence with staff, parishioners, and the wider community.

• Staff Collaboration: Collaborate with church staff on various projects and initiatives, fostering a team-oriented, mission-focused environment.

• Ministry Support: Interface with boards, committees, and other ministries on behalf of the Senior Pastor as required.

• Resources Management: Order resources, materials, or supplies as needed for the Senior Pastor's responsibilities.

• Travel Arrangements: Organize and manage Senior Pastor's professional travel logistics, including booking flights, accommodations, and transportation for conferences and engagements as needed.

• Financial Tasks: Reconcile the Senior Pastor's monthly church credit card statement accurately and in a timely manner.

• Other Duties: Perform additional tasks and responsibilities as assigned by the Senior Pastor to support the mission and operations of the church.

The Senior Administrative Assistant reports to the Senior Pastor.

Compensation

Limited Part Time: 12 hours/week. $24,000 annual salary.

Requirements

• Required Skills and Abilities
  • Exceptional verbal and written communication skills.
  • Proven ability to maintain strict confidentiality.
  • Flexibility to adapt to a dynamic schedule.
  • Strong interpersonal and 'customer service' skills.
  • Highly organized with meticulous attention to detail.
  • Effective time management skills, with a track record of meeting deadlines.
  • Basic proficiency in Church or Customer Relationship Management (ChRM/CRM) software.
  • Ability to prioritize tasks and handle multiple responsibilities efficiently.
  • Comfortable working in a fast-paced and occasionally high-pressure environment.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).