Scheduling Coordinator

We are looking for a highly organized scheduling coordinator to coordinate the calendar of one of our senior managers. In this role, you will be setting up appointments, managing travel bookings, and informing participants of rescheduled or canceled meetings in a timeous manner.

Responsibilities

Maintaining and updating schedules, calendars, and agendas.

Confirming appointments and arranging meeting venues.

Sending out reminders of scheduled meetings.

Keeping stakeholders informed of project timelines and associated deadlines.

Answering scheduling queries via email and phone.

Documenting scheduling processes and keeping records.

Performing other administrative tasks when required.

Requirements

• High school diploma or GED.

• Advanced proficiency in scheduling software, such as Synchroteam and BookStream.

• Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices.

• Experience in managing travel bookings and arrangements.

• Advanced ability to keep stakeholders informed of schedule changes and to answer queries.

• Ability to coordinate meetings with venue availability.

• Excellent organizational, interpersonal, and communication skills.

• Fluency in English language?
• Computer literate.

Benefits

Flexible remote work schedule, offering work-life balance

Competitive salary with opportunities for performance-based bonuses

Paid time off (PTO) and holiday pay

Access to exclusive travel discounts and perks

Professional development opportunities and ongoing training

A supportive and collaborative team culture

Qualification

High School or equivalent