Real Estate Operations Coordinator

Job Title: Real Estate Operations Coordinator

Location: Washington, DC
Company: Coba Properties

Company Overview:
Coba Properties is a leading, vertically integrated real estate development and investment company specializing in residential and commercial projects throughout Washington, DC. Committed to delivering exceptional properties that enhance communities, we're seeking a detail-oriented and proactive Real Estate Operations Coordinator to support our continued growth and success.

As the Real Estate Operations Coordinator, you will be at the intersection of operations, marketing, and project management. Reporting to the Development and Operations Manager, you will take on a versatile role that includes property oversight, administrative coordination, and creative marketing efforts. This role is ideal for someone who thrives in a fast-paced environment and is passionate about real estate development and property operations.

Key Responsibilities

Operations & Asset Management

• Property Oversight:
• Review assessed property values to ensure accuracy and request corrections for discrepancies (e.g., correcting vacant lot misclassifications).
• Manage company LLCs, business licenses, and compliance with property registrations, including FR500s and vacancy exemptions.
• Review bi-annual property tax bills and address DC fines promptly, collaborating with government agencies as needed.
• Track and record operating expenses across Coba's portfolio, and utilize historical data to create yearly operating budgets by property.
• Vendor & Contractor Coordination:
• Meet with property subcontractors and maintenance staff to coordinate repairs, obtain proposals, and oversee project execution.
• Support utility account management by opening/closing accounts and resolving service issues.
• Develop capital expenditure schedules in collaboration with property management and development personnel.
• Documentation & Compliance:
• Maintain accurate records of warranties, utility contracts, and operational tasks per the company's operations manual.
• Manage administrative email accounts, resolving requests such as light replacements or other warranty-covered repairs.

Marketing & Creative Content Management

• Collaborate with internal teams and third-party vendors (e.g., photographers, stagers) to develop marketing materials, including brochures, digital content, and building signage.
• Capture high-quality progress photos of construction sites and actively contribute to digital marketing strategies.
• Support property management marketing operations during, and in preparation for, peak leasing seasons.
• Support event coordination, such as groundbreakings, open houses, and community engagement initiatives.

Administrative Support

• Assist with real estate development project planning and tracking, including maintaining timelines, milestones, and budgets.
• Monitor project expenses and process invoices while maintaining accurate financial records.
• Any other duties as assigned.

Why Join Coba?

This role offers the opportunity to work closely with experienced builders, property managers, and real estate professionals in a collaborative environment. You'll gain mentorship from our leadership team and hands-on experience across various aspects of real estate development and operations.

If you are a proactive individual with a passion for real estate, operational excellence, and creative problem-solving, we?d love to hear from you!

Requirements

• Bachelor's degree, preferably in Business Administration, Marketing, Real Estate, or a related field.
• 13 years of experience in real estate operations, property management, asset coordination, or marketing (real estate development experience preferred).
• Proven ability to manage multiple priorities and adapt to a dynamic work environment.
• Strong organizational skills with attention to detail and accuracy in administrative tasks.
• Excellent communication skills, both written and verbal, with a collaborative mindset.
• Preferred: Strong Microsoft and Google Suite skills.
• Preferred: Access to a personal vehicle for weekly site visits and fieldwork.
• Preferred: An understanding of DC neighborhoods and geography.

Benefits

We also offer great benefits to support your well-being:

• Competitive compensation package commensurate with experience and performance.
• Comprehensive medical and dental insurance coverage
• Retirement savings plan with company contribution
• Paid time off and holidays
• Opportunities for professional development and continuing education

Coba is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic. We encourage all qualified individuals to apply.

Qualification

Bachelor's Degree