Job Description
We are looking for a highly organized and motivated Property Management & Operations Assistant to support our growing real estate operations and construction team. The ideal candidate will have some management experience, a go-getter attitude, and will enjoy the diversity of the day to day functions. They will also be looking to grow with the company and take on more responsibilities long-term.
Responsibilities
- Meeting with and showing marketed properties to potential tenants
- Handling tenant escalations/emergencies as needed
- Handling occasional overflow of office tasks (mail, running documents to city offices)
- Coordinating city inspection schedules with field manager
- Organizing and providing documents as needed for architects, GCs, or other construction-related professionals
- Assist with accounting tasks such as invoice processing, tenant ledgers, other items as needed
- Assist with acquisition related tasks (closings, document preparation)
Requirements
- Must have active license to drive vehicle
- Strong consideration given to candidates with property management software experience, particularly Appfolio.
- Knowledge of Philadelphia real estate admin systems (eClipse, Atlas, Phila.gov) a plus
- Team player with high attention to detail
- Strong verbal and written communication abilities
- Familiarity with Microsoft Office Suite, GSuite (Drive, Docs, Sheets)
- Ability to work collaboratively in a team environment
- Understanding of leasing and property management principles is a plus
- Understanding of real estate related property management accounting
- Customer service-oriented mindset
- Ability to manage multiple tasks and prioritize effectively
- Must agree to and pass a background check
Benefits
Following a 90-day probationary period, employees are eligible for a negotiable benefits package that includes a healthcare stipend and Paid Time Off (PTO). Additional benefits such as retirement contributions and performance bonuses are available for employees who stay with the company long-term.
Qualification
High School or equivalent
Key skill Required
- Customer Service
- Eclipse
- Eclipse
- Microsoft Office
- Accounting
- Construction
- Attention to Detail
- Background Check
- Communication
- Document Preparation
- Healthcare
- Highly Organized
- Invoice Processing
- Leasing
- Management
- Property Management
- Property Management Accounting
- Real Estate
- Team Player
- Written Communication
