Property Management Assistant

We are looking for a highly organized and motivated Property Management & Operations Assistant to support our growing real estate operations and construction team. The ideal candidate will have some management experience, a go-getter attitude, and will enjoy the diversity of the day to day functions. They will also be looking to grow with the company and take on more responsibilities long-term.

Responsibilities

• Meeting with and showing marketed properties to potential tenants
• Handling tenant escalations/emergencies as needed
• Handling occasional overflow of office tasks (mail, running documents to city offices)

• Coordinating city inspection schedules with field manager
• Organizing and providing documents as needed for architects, GCs, or other construction-related professionals
• Assist with accounting tasks such as invoice processing, tenant ledgers, other items as needed
• Assist with acquisition related tasks (closings, document preparation)

Requirements

• Must have active license to drive vehicle
• Strong consideration given to candidates with property management software experience, particularly Appfolio.
• Knowledge of Philadelphia real estate admin systems (eClipse, Atlas, Phila.gov) a plus
• Team player with high attention to detail
• Strong verbal and written communication abilities

• Familiarity with Microsoft Office Suite, GSuite (Drive, Docs, Sheets)

• Ability to work collaboratively in a team environment
• Understanding of leasing and property management principles is a plus
• Understanding of real estate related property management accounting
• Customer service-oriented mindset
• Ability to manage multiple tasks and prioritize effectively
• Must agree to and pass a background check

Benefits

Following a 90-day probationary period, employees are eligible for a negotiable benefits package that includes a healthcare stipend and Paid Time Off (PTO). Additional benefits such as retirement contributions and performance bonuses are available for employees who stay with the company long-term.

Qualification

High School or equivalent