Project Coordinator

Job Summary

The Project Coordinator is responsible for the development, coordination, and implementation of the tasks associated with project setup and the work relating to project management. This position is responsible for planning activities to assure contract deliverables and other work are produced timely and in accordance with established protocols and procedures.

Organizational Relationships

Reports to the Regional OM&M Manager, National RMC Director, Project Superintendent, or Project Manager.

May work independently or in conjunction with other staff to complete assigned tasks.

Essential Duties and Responsibilities

Coordinate and lead assigned project activities.

Work with project personnel to implement projects giving appropriate consideration to:

scope, schedule, productivity, budget, contract, and change orders

subcontracting and material procurement

staffing and oversight of field and/or remote activities

QA/QC, record keeping, photo records, reporting, data analysis (if applicable), and file maintenance (contact and project)

encourage participation and also participate in performing SAFE observations

health and safety, safety equipment calibration logs/records

regulatory agency and client liaison

Draft and submit contracts to clients and follow-up on job execution as the project progresses.

Complete project/task and billing terms set up with accounting.

Prepare, issue, and track purchase orders and service orders.

Prepare and maintain appropriate documentation proposals, contracts, correspondence, change orders, and any other requested documentation.

Coordinate site visits and conferences.

Complete scheduling of staff for projects including the utilization of temporary and inter-office personnel.

Maintain excellent customer relations and answer client questions in a timely manner.

Other Duties and Responsibilities

Other tasks and responsibilities as assigned.

Knowledge, Skills, and Abilities

Excellent verbal, written, and visual communication skills.

Strong planning skills.

Strong attention to detail and results-orientation.

Excellent ability to understand and solve the customer's needs through appropriate solutions.

Professional presence to meet with clients in person and manage deals over the phone and email.

Ability to work cooperatively with others and foster a team spirit with all levels of personnel.

Understanding and knowledge of project management.

Ability to resolve issues utilizing sound judgment and reasoning skills.

Exceptional time management skills.

Manage a variety of responsibilities with constantly changing priorities.

Ability to work independently with little supervision.

Intermediate to advanced skills in Microsoft Windows, Word, Excel, Project and Outlook.

Qualifications

Associates Degree or 2-4 years providing Project support or related services.