Project Coordinator

Project Coordinator (Remote | Project Management, Operations, Client Coordination) Position Type: Full-Time, Remote Working Hours: Flexible (Aligned with U.S. client collaboration)

About the Role We're hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives. This is a high-execution role focused on:

• Tracking timelines
• Coordinating teams
• Managing communication
• Ensuring deliverables are completed on time

What You'll Own Project Coordination & Execution

• Track project timelines, deliverables, and dependencies
• Ensure tasks are completed on time across teams
• Maintain clear visibility into project status
• Support smooth execution from start to finish

• Act as the central communication hub between:
• Clients
• Internal teams
• Project managers
• Provide regular updates and ensure alignment
• Follow up consistently to keep projects moving

• Maintain project plans, timelines, and trackers
• Document:
• Meeting notes
• Status updates
• Action items
• Use tools like:
• Asana
• Trello
• Monday.com
Meetings & Coordination
• Schedule and coordinate project meetings
• Prepare agendas and ensure clarity on objectives
• Track follow-ups and action items after meetings
Risk & Issue Management
• Identify delays, risks, or blockers early
• Flag issues proactively to project managers
• Help coordinate solutions across teams
Resource & Budget Support
• Assist with resource allocation across projects
• Track project expenses vs. budget
• Support project managers with planning and reporting
Reporting & Visibility
• Prepare project status reports for stakeholders
• Provide clear updates on:
• Progress
• Risks
• Deliverables
• Support presentations and reporting materials
What Makes You a Strong Fit
• You are highly organized and detail-oriented
• You follow up until things are completed
• You can manage multiple projects without losing clarity
• You communicate clearly and proactively
• You anticipate problems before they escalate
Required Experience & Skills
• 2+ years in:
• Project coordination
• Project management support
• Operations roles
• Experience with project tools like:
• Asana
• Trello
• Monday.com
• Strong proficiency in:
• Google Workspace or Microsoft Office
• Experience with:
• Project documentation
• Reporting and tracking
• Excellent communication and coordination skills
Nice to Have
• Exposure to project management methodologies (Agile, Scrum, Waterfall)
• Experience working with remote or distributed teams
• Background supporting client-facing projects
• Experience managing multiple stakeholders simultaneously
What a Typical Day Looks Like
• Review project trackers and update timelines
• Follow up with team members on pending tasks
• Coordinate meetings and document key outcomes
• Identify risks and escalate when needed
• Update stakeholders on progress
• Support reporting and project documentation

In short: You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

Key Metrics (KPIs)
• On-time completion of project deliverables
• Accuracy of project tracking and documentation
• Timeliness of follow-ups and updates
• Reduction in missed deadlines or execution gaps
• Stakeholder satisfaction and communication quality
Why This Role Stands Out
• High ownership across multiple projects
• Exposure to cross-functional teams and client work
• Clear path into Project Manager roles
• Opportunity to build strong operational systems
• Remote flexibility with structured workflows
Interview Process
• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding

Apply Now If you:

• Are organized and execution-focused
• Enjoy coordinating teams and timelines
• Thrive in fast-paced environments
This role is a strong fit.