Project Coordinator and Administrative Assistant

About Us:

Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative and sustainable companies in our industry.

Tomorrow Water is hiring a?Project Coordinator / Office Administrator?at its Anaheim, California headquarters. Come join a nimble, multinational cleantech company working on the latest water treatment technologies?and delivering?valuable?to our customers.

Roles and Responsibilities:

• The tasks of the office?administrator?will include bookkeeping, employee onboarding, and answering general customer calls & emails.?

• The ideal candidate will be competent in prioritizing and working with little supervision?

• They will be?very organized,?self-motivated?and trustworthy?

• The office administrator ensures smooth running of the office location and significantly contributes to sustainable growth?

• Answering telephone calls and emails from customers and clients and directing them to relevant staff if/when needed?

• Assisting?in?payroll coordination, A/P, A/R,?scheduling?and all other general office duties?

• Monitoring office supplies and ordering new stationery, furniture?if/when needed?

• Interviewing and training new office employees and organizing their employment paperwork?

• Organizing maintenance companies to keep the office?organized?and safe?

• Reporting office progress to senior management and working with them to improve office operations and procedures?

• Process?payroll?for all 1099 Contractors?

• Assist?in setting up?projects, creating?project?folders?

• Maintain,?monitor,?and organize project records and documentation on incoming?and outgoing project documents??

• Create, organize, and distribute?invoices??

• Generate purchase orders?to vendors and track purchase order?

• Maintain vendor database and document vendor information?

• Support the project?management?team in working with government authorities on obtaining all necessary project permits, licenses, variances,?and other land development processes??

• Coordinate and track submittals, change orders, schedules, and the distribution of updated documents to subcontractors and?vendors??

• Coordinate equipment and material deliveries for Project Managers and others??

• Demonstrates the ability to tactfully handle?difficult situations??

• Builds long lasting relationships with internal and external customers that are built upon trust and delivering results??

Requirements Experience and Skills Required:?

• Education or formal training in business administration is preferred; relevant work experience may be substituted??

• 2+ years of experience in an administrative support position??

• Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not?required??

• Proficient in Microsoft Office 365, including Excel, Word, and Outlook??

• Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines??

• Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors??

• High level?of motivation, integrity, and commitment to team and customers??

• Strong work ethic with an unwavering commitment to quality and professional work?