Office Assistant (NY)

Who We Are

Excellence Community Schools (ECS) is a non-profit Charter Management Organization (CMO) supporting a growing network of schools in the Bronx, NY and Stamford, CT. Our programs are based on a proven, nationally recognized model, which originated in our flagship school, the Bronx Charter School for Excellence, a 2012 National Blue-Ribbon School.

Our Mission and Vision

Our schools prepare young scholars to compete for admission to and succeed in top public, private, and parochial high schools by cultivating their intellectual, artistic, social, emotional, and ethical development. We accomplish this by offering a challenging and rigorous academic curriculum, which at the earliest of grades has an eye towards college preparation. To achieve this, our schools create a supportive and caring environment that at all times has high expectations of all students.

Who We Need

We are searching for a results-oriented, experienced, skilled, and strategic Grants Manager who will sustain, implement, and streamline a robust grants program to continue to advance the organization's mission by providing valuable resources, personnel, and innovations so that every scholar can achieve success. The ideal candidate must be committed to excellence, have high records of achievement, superior organizational qualities, and exceptional written and verbal communication skills. S/he must also possess a passion for educational equity and public education.

Office Assistant:

The Office Assistant will help with the organization and running of the daily administrative operations of the school, support a myriad of office tasks and work diligently under the supervision of the Office Manager. The ideal candidate will possess a keen attention for detail, be highly organized, have excellent interpersonal skills, maintain confidentiality, and have excellent problem-solving skills.

Responsibilities:

Organize office and assist staff in ways that optimize procedures.

• Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of information.
• Schedule and plan meetings and appointments.
• Monitor level of supplies.
• Resolve office related malfunctions and respond to requests or issues in a timely manner.
• Coordinate with various departments to ensure compliance with established policies.
• Maintain trusting relationships with suppliers, customers, and colleagues.
• Provide general support to visitors and callers.
• Perform receptionist duties when needed.
• Making copies and distributing materials to classes or students.
• Supporting after-school and family events, as necessary.
• Maintaining student files.
• Maintaining storage and supply areas.
• Performs other duties as assigned.
• Minimum of 2 years of work experience as an Office Assistant or similar administrative role required.

Requirements

Qualifications:

• High School Diploma or General Equivalency Diploma (G.E.D.) required.
• Working knowledge of office equipment (Xerox, Phones, Fax Machines, etc.) required.
• Thorough understanding of office management procedures required.
• Excellent organizational and time management skills required.
• Analytical abilities and aptitude in problem solving required.
• Excellent written and verbal communication skills required.
• Proficiency in MS Office Suite (MS Word, Excel, PowerPoint, Outlook) required
• THIS POSITION REQUIRES YOU TO BE FULLY VACCINATED AND YOU MUST PROVIDE PROOF OF VACCINATION.

Benefits

• Salary $45,000
• Health Insurance, dental, vision & 403b Retirement Plan
• Paid Time Off/Paid Sick Leave/Parental Leave/FMLA
• Short-term, Long-term Disability benefits and Life Insurance

To learn more about our schools, please visit www.excellencecommunityschools.org or www.bronxexcellence.org .