Office Administrator - NYC

At Blueground , we're on a mission to make everyone feel at homewherever life takes them. Whether our guests are traveling for a month or moving across the world, we give them the peace of mind, flexibility, and confidence to embrace life's next chapter.

Since 2013, we've grown into a global leader in fully furnished rental homes backed by over $300M in funding, we're currently operating in 46 cities with more than 50,000 homesand we're not stopping there. Our ambitious goal? 100,000 homes in 100 cities by 2026.

Our journey is powered by a dynamic, diverse team of 600+ colleagues across 17 countries. Together, we've built a culture rooted in collaboration, inclusiveness, and boundless opportunity. At Blueground, you'll find a place to grow, make an impact, and shape the future of a world leading organization.

We're guided by five principles that reflect how we work and win together:

• Putting Guests First Everything starts with delivering an unforgettable guest experience.
• Speed We move fast, stay agile, and keep pushing boundaries.
• Keeping it Honest We lead with transparency and build trust through open dialogue.
• Embracing Change We welcome new challenges with optimism and adaptability.
• Diving In We take ownership, act with purpose, and deliver meaningful results.

Are you an organized, detail-oriented individual who thrives in fast-paced, high-performing environments? We're looking for an Office Administrator to anchor day-to-day operations in our New York City office while supporting a broader network of U.S. offices. In this role, you'll be the backbone of our workplacestreamlining processes, supporting financial and operational needs, and fostering an environment where teams can do their best work.

You'll bring a hands-on, solutions-focused approach to everything from vendor management to team eventsall while embodying our culture of service, ownership, and continuous improvement.

Own the Office: Manage all NYC office operationsfrom supplies and snacks to maintenance and mailroomwhile supporting remote needs across U.S. locations.

Support Financial Operations: Process incoming checks, invoices, and deposits; coordinate timely rent payments; and handle basic financial admin with accuracy and discretion.

Vendor & Inventory Management: Build and maintain vendor relationships, oversee inventory of office supplies (including keys and equipment), and ensure smooth service delivery.

Plan & Execute: Coordinate in-office and off-site events, support team logistics, and manage visitor access to create seamless and welcoming experiences.

Optimize Operations: Keep internal storage organized, identify process improvements, and take initiative on administrative projects that keep our workplace humming.

Requirements

• 25 years of experience in office administration, operations, or workplace support
• Strong organizational skills with a meticulous eye for detail and follow-through
• Comfort handling financial documents and administrative tasks with precision
• Tech-savvy mindset with a proactive, problem-solving approach
• Excellent communication and interpersonal skills
• Ability to multitask and pivot priorities in a high-growth environment
• Willingness to lift light office supplies (up to ~20 lbs) when needed
• A service-oriented attitude and a love for creating efficient, people-first workplaces

Benefits

• Competitive salary and benefits package ($60,000 - $70,000 Base salary range - up to 15% annual performance bonus)

• Flexible PTO
• Cigna Health Insurance (Medical, Dental, Vision)
• 401k retirement plan
• Laptop Stipend
• Opportunity to support a fast-growing, global company
• Collaborative, positive, and mission-driven culture
• Beautiful office location in the heart of NYC