Marketing Event Coordinator (Tri-State Area)

Our Mission:
ButterflyMX is on a mission to empower people to open and manage doors & gates from a smartphone. Our products are installed in more than 15,000+ multifamily, commercial, gated communities, and student-housing properties worldwide, including properties developed, owned, and managed by the most trusted names in real estate. Our features are designed for developers, owners, property managers, and tenants and our products lower operating costs and improve tenant satisfaction.

Our Solution:
Developers and owners no longer need to run building wiring or install in-unit hardware. Property managers can grant building access, revoke permissions, and review entry logs from an online dashboard. Residents can open doors from their smartphones, issue visitor access, and see who is trying to enter the building.

Our Culture & Values:
Fantastic people are the key to our success. As a distributed, primarily remote workforce, we're looking for more intelligent, passionate, collaborative, ai-forward, and down-to-earth individuals to join our growing team. We're driven by a shared commitment to excellence and innovation, grounded in our core values: We delight our customers, We take ownership, We are a community of collaborators, We speak up, We think big and do small, and We are tenacious.

We're seeking a highly organized and detail-oriented Marketing Event Coordinator to support our trade show and conference marketing efforts. In this role, you'll assist in planning and executing industry events, ensuring seamless coordination and effective brand representation. You'll work closely with internal teams, vendors, and event organizers to manage logistics, marketing materials, and communications.

Responsibilities

• Research, select, and register for conferences and trade shows, evaluating new opportunities based on team insights and industry trends.
• Coordinate event logistics, including booth spaces, sponsorships, accommodations, and travel arrangements for team members.
• Manage exhibitor prospectuses and order necessary services and supplies.
• Develop and execute strategies to drive trade booth traffic.
• Create engaging content for various platforms to build excitement before, during, and after events.
• Provide pre-conference briefings and communicate with event representatives to ensure smooth onsite setup and troubleshooting.
• Maintain and update conference supplies, brochures, and promotional items.
• Analyze event success, gather feedback, and propose improvements for future participation.

Requirements

• Bachelor's degree, preferably in marketing.
• 1-2 years of experience in event planning, marketing, or a related role.
• Strong organizational and project management skills, with the ability to manage multiple events simultaneously.
• Excellent written and verbal communication skills.
• Detail-oriented and proactive in problem-solving.
• Experience coordinating logistics, working with vendors, and managing deadlines.
• Experience working with Google's Suite of Workplace Tools, WordPress, Hubspot, and Salesforce.
• Ability to travel up to 10 times annually within the continental United States for onsite event management and support.
• Key Competencies
• Event planning & coordination
• Project management
• Marketing & promotion
• Communication & collaboration
• Problem-solving & adaptability
• Detail-oriented execution
• Proven experience with leveraging AI tools in both professional and personal settings. ButterflyMX is an AI-forward organization and the ability to optimize efficiency using AI is crucial in every role.

Benefits

• Comprehensive Medical (ButterflyMX covers 90% of the cost), Dental, and Vision plans (ButterflyMX covers 100% of the cost) starting day 1
• 401(k) plan with a match
• 13 paid holidays, 25 PTO days
• Paid Family Leave
• Employee Assistance Program
• Quarterly self-care stipends
• Access to optional benefits including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Disability, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance
• And more!

ButterflyMX is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. You must have the authorization to work in the US to become an employee. We strive to create an accessible and inclusive experience for all candidates and employees. If you need reasonable accommodations during the application or the recruiting process, please let our recruiting team know.