Finance Associate

We're Civica and we make software that helps deliver critical services for citizens all around the world. From local government to central [federal] government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day. Building on 21 years of continuous growth and success, we're at a pivotal point on our journey to realise that aspiration.

As a company, we're passionate about what we do and the citizens we help to serve. If you too would like to help champion the use of technology in public services, to improve outcomes for citizens and public sector organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

Why you will love this opportunity as Finance Associate at Civica

In this role, you will support the Finance team by preparing management reports on a monthly basis, conducting financial analysis and making recommendations, and coordinating cross-functional initiatives involving purchasing and facilities management. You will track and manage procurement data to align with financial targets.

Responsibilities :

• Assist in preparing budgets and financial forecasts for purchasing and facilities operations.
• Assist in analysing financial data to identify cost-saving opportunities and optimize spending.
• Support the purchasing manager in vendor selection, contract negotiation, and procurement processes.
• Prepare/Review purchase requisitions and ensure alignment with budgetary constraints.
• Assist in maintaining accurate records of procurement activities and vendor agreements
• Maintain and update the savings tracker to monitor cost reductions and procurement efficiencies.
• Support vendor onboarding processes and maintain accurate vendor documentation.
• Collaborate with the facilities manager to manage maintenance budgets and expenses.
• Track and report on facility-related costs, including utilities, repairs, and upgrades.
• Assist in planning and executing facility improvement projects.
• Ensure compliance with health, safety, and environmental regulations.

Requirements

• Accounting or equivalent business qualification.
• Strong understanding of financial statements, P&L, budgeting, and forecasting.
• Prior experience in procurement, financial analysis, or facilities management support is a plus.
• Intermediate skills Excel (including good working knowledge of pivot tables).
• Ability to handle confidential information with discretion.
• Flexible and adaptable to support both purchasing and facilities departments.
• Attention to detail.
• Analytic skills.
• Good communication skills.
• Continuous improvement mindset

Benefits

Why you'll love working with us

We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect

We're all different and we love this about us.

Focus on learning there are heaps of opportunities to enable you to grow and be your best.

Giving culture we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.

Apply for this job - Become part of something special!

Do you see yourself in this role? If so, then we would love to hear from you

We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it.