Job Description
The Executive Support Staff will provide high-level administrative and operational support to senior leadership managing an aerospace Test and Evaluation contract. Responsibilities include managing communications, coordinating meetings, tracking program deliverables, and assisting with financial reporting. This role requires professionalism, discretion, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
Provide executive-level administrative support, including calendar management and travel arrangements.
Develop and maintain the following: written reports, briefings in various formats, letters of correspondence, memos, meeting agendas and minutes, action item lists to include periodic update and tracking of action completion, technical evaluations, test plans, test reports, other test documentation, engineering studies, acquisition strategies and plans.
Prepare reports, presentations, and correspondence for leadership and client engagements.
Organize and coordinate meetings, document minutes, and track action items.
Support budget tracking, invoice processing, and contract documentation.
Ensure compliance with corporate and regulatory standards, including FAR/DFAR.
Manage travel logistics and expense reporting for senior leadership.
Requirements
Required Experience:
3-5 years of executive or administrative support experience, preferably in aerospace or defense.
Strong communication skills and proficiency with Microsoft Office.
Familiarity with government contracts and FAR/DFAR compliance.
Active DoD Secret clearance.
Desired Experience:
Experience in aerospace or defense industries.
Event planning and project management support experience.
Travel management expertise.
Bachelor's degree in business administration, Communications, or related field preferred.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
- Stock Option Plan
Qualification
Bachelor's Degree
Key skill Required
- Project Management
- Microsoft Office
- Logistics
- Ability to Handle
- Briefings
- Business Administration
- Calendar Management
- Clearance
- Communication
- Compliance
- Contract Documentation
- Development
- Documentation
- Event Planning
- Financial Reporting
- Insurance
- Invoice Processing
- Leadership
- Life Insurance
- Management
- Management Support
- Professionalism
- Regulatory Standards
- Reporting
- Test and Evaluation
- Training
- Travel Management
