Job Description
NYC Alliance is seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate must be fluent in Mandarin and English, possess excellent communication skills, and be able to handle a fast-paced and dynamic work environment.
Key Responsibilities:
- Provide high-level administrative support to the CEO, including managing schedules, emails, and correspondence.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Conduct research and prepare reports, presentations, and briefing materials as needed.
- Arrange travel, accommodations, and itineraries for the CEO.
- Assist in coordinating and attending meetings, taking minutes, and following up on action items.
- Handle confidential and sensitive information with discretion and professionalism.
- Translate documents and communications from Mandarin to English and vice versa.
- Support business operations by liaising with partners, clients, and key stakeholders in China and other Mandarin-speaking regions.
- Assist with special projects and other duties as assigned.
Requirements
- Fluency in both Mandarin and English (written and spoken) is required.
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Proven experience as an Executive Assistant, preferably supporting C-level executives.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Ability to work independently and maintain confidentiality.
- Flexibility to accommodate the CEO's schedule, including occasional travel and after-hours availability.
- High level of professionalism and discretion.
Benefits
- Competitive compensation packages
- Medical, Dental, Vision, FSA
- Retirement Savings Plan Match
- Summer Fridays
- Discounts and More!
- The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.
Key skill Required
- Microsoft Office
- Business Administration
- Business Operations
- Communication
- Fluency
- Highly Organized
- Organizational Skills
- Proactive
- Productivity
- Professionalism
- Research
- Sensitive
- Work Independently
- Written Communication
