Executive Assistant

At Inland Companies and Colliers | Wisconsin, we are a people-first organization driven by integrity, collaboration, and a passion for continuous growth. As Executive Assistant to the CEO and executive team, you will play a key role in keeping priorities focused, operations running smoothly, and momentum moving forward. This is more than a traditional support role. It is a unique opportunity to contribute meaningfully in a fast-paced, high-impact environment. We are looking for someone who embodies our core values: a servant leader with a proactive mindset, strong emotional intelligence, and a deep commitment to helping others succeed.

Key Responsibilities:

Calendaring & Scheduling

• Manage the CEO's schedule, ensuring seamless coordination of meetings, travel, and engagements.
• Provide scheduling support for the executive team, anticipating conflicts and proactively adjusting meetings.
• Adapt quickly to shifting priorities while maintaining efficiency and organization.

Administrative Support

• Prepare key documents and executive correspondence with accuracy and discretion.
• Facilitate signature processes, document management, account access for members of the leadership team.
• Track expenses, credit card reconciliations, and travel arrangements for members of the team.
• Drive operational efficiency by streamlining administrative processes.

Client Relations & Engagement

• Oversee client event logistics, including golf outings, client dinners and special engagements.
• Curate meaningful holiday gifts and thank-you notes that enhance business relationships.
• Maintain and update business development pipeline records, ensuring timely follow-ups.
• Support executives in relationship management and outreach efforts for new and existing clients.

EOS (Entrepreneurial Operating System) Coordination

• Prepare materials for quarterly planning sessions and strategic discussions.
• Organize off-site meetings, handling logistics, agendas, and follow-ups.
• Play an active role in ensuring successful EOS communication and accountability companywide

Requirements

Experience: 3+ years of experience supporting leaders administratively.

Education: Associate or bachelor's degree preferred.

Skills:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote).
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to prioritize and multitask.
• High level of discretion and professionalism when handling sensitive information.
• Ability to anticipate needs and proactively find solutions.

Preferred but not required:

• Experience in a professional services environment

Training and Growth:
We provide ongoing professional development opportunities to ensure you have the tools to excel in your career.

Benefits

Colliers offers a comprehensive benefits package, including:

• Three medical plan options
• Dental and vision coverage
• Flexible spending plan
• Short-term and long-term disability coverage
• 401(k) participation starting with your first paycheck
• Company-paid life insurance
• Educational assistance
• Generous Paid Time Off (PTO) and paid company holidays
• In-office Fitness Center Access

At Colliers, we believe in exceptional service, collaboration, and integrity. Our core values guide us:

• Better Together: Harnessing the power of collaboration for success.
• Warrior Spirit: Tackling challenges with determination.
• Empathy: Prioritizing emotional intelligence to foster trust.

If you are passionate and ready to contribute to a team that values excellence and innovation, we encourage you to apply and join our mission of delivering exceptional client service.