Executive Assistant, Amazon Transportation Services

The Amazon Transportation Services organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support three Directors on our Advertising, IMDb, Grand Challenge (AIGC) team in Nashville, TN.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Key job responsibilities

Key job responsibilities

Manage complex calendar and scheduling to support teams in multiple locations

Manage domestic and international travel

Manage expense report coordination and submission

Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)

Ensure the timely completion of critical tasks and follow up on outstanding matters.- Ensure the timely completion of critical tasks and follow up on outstanding matters. as a liaison for direct reports

Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization

Help to develop & maintain new mechanisms within the team

Basic Qualifications

2+ years of senior level leadership support, or 1+ years of Amazon experience

High school or equivalent diploma

Experience with Microsoft Office products and applications

Experience with executive level calendar management

Preferred Qualifications

Experience in a fast-paced, high-tech company

Experience managing multiple calendars

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