Elite Executive Assistant - Global Opportunity

Squared Away is seeking a highly skilled and motivated Elite Executive Assistant to join our dynamic team in the staffing and recruiting industry. As an integral part of our organization, you will provide exceptional support to senior executives, ensuring that their daily operations run smoothly and efficiently.

This role presents a unique global opportunity, allowing you to work with top-tier clients and professionals across various markets. You will be tasked with managing complex schedules, coordinating international travel, and liaising with stakeholders to facilitate effective communication.

In this fast-paced environment, we are looking for someone who is proactive, detail-oriented, and able to anticipate the needs of our executives. Working closely with our clients, you will contribute to strategic initiatives and utilize your organizational skills to help drive business success. This position offers a chance to grow your career within a thriving company that values innovation and excellence. If you have a passion for providing outstanding support and are ready to take on new challenges, we invite you to apply for this exciting opportunity.

• Manage and maintain complex calendars for executives, ensuring efficient time management and prioritization of meetings.
• Coordinate international and domestic travel arrangements, including flights, accommodations, and itineraries for high-profile clients.
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication.
• Prepare and organize materials for meetings, including agendas, presentations, and reports, ensuring that executives are well-prepared.
• Handle confidential information with discretion and maintain the highest level of confidentiality in all communications and transactions.
• Assist in project management tasks by tracking deadlines, deliverables, and providing status updates to executives.
• Conduct research and gather information on industry trends, competitors, and market opportunities to support executive decision-making.

Requirements

• Proven experience as an executive assistant or in a similar role supporting C-level executives in a fast-paced environment.
• Exceptional organizational and multitasking skills, with a keen attention to detail and the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, able to articulate ideas clearly and concisely in various contexts.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work autonomously with limited supervision while also collaborating effectively with team members.
• Previous experience in a global setting, with an understanding of cross-cultural communication and time zone management.
• A proactive mindset with a problem-solving approach, demonstrating initiative and flexibility in handling unexpected challenges.
• U.S.-based time zones (EST, CST, MST, PST); all states except New York

Benefits

Compensation

• Independent Contractor Split: Client payments are distributed with a 60/40 split, where 60% of the payments go directly to the assistant. This structure demonstrates our dedication to recognizing skill and commitment. Assistants have the flexibility to support as many client hours as they wish.
• Incentives for Enhancing Client Strategies

Qualification

High School or equivalent