Dispatch Coordinator

Job Title: Dispatch Coordinator

Location: 3441 E Harbor Dr, Phoenix, AZ 85034

22hr - $$DOE$$

We are seeking a skilled and organized Dispatch Coordinator to manage and oversee the coordination of third-party freight contractors, ensuring timely and accurate delivery of goods to our customers. This role requires a blend of dispatch, clerical, and accounting skills to maintain smooth operations. The successful candidate will be responsible for monitoring freight operations, verifying billing accuracy, and identifying and correcting inconsistencies. If you have experience in dispatch coordination, attention to detail, and a strong understanding of accounting practices, we encourage you to apply.

Responsibilities:

• Coordinate and schedule shipments with third-party freight contractors to ensure timely deliveries to customers.
• Monitor the status of deliveries, resolving any delays or issues as they arise.
• Review and verify invoices from freight contractors, ensuring billing accuracy and resolving discrepancies.
• Work closely with internal teams and freight contractors to ensure clear communication and smooth operations.
• Maintain accurate records of shipments, billing information, and any related documentation.
• Communicate with customers to confirm delivery details and resolve any issues.
• Utilize dispatch software and other tools to track shipments and manage scheduling.
• Perform clerical duties such as filing, data entry, and maintaining accurate logs of shipments and invoices.
• Ensure compliance with relevant regulations and company policies.
• Assist with other administrative and accounting tasks as required.

Requirements

• Proven experience in a dispatch or coordination role, with strong knowledge of freight logistics.
• Strong clerical skills with attention to detail and ability to catch billing inconsistencies.
• Basic accounting skills, including understanding of invoice processing and cost tracking.
• Excellent organizational and multitasking abilities.
• Ability to work in a fast-paced environment and manage competing priorities.
• Strong communication skills, both verbal and written.
• Proficient in MS Office (Excel, Word) and dispatch software.
• High school diploma or equivalent (Associate's degree in Logistics, Accounting, or related field is a plus).

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources
• Profit Sharing

We have the 4 C's that make your job a career!

Career Development- To invest in your personal and professional growth, we offer a variety of training resources.

Compensation- We offer competitive market wages, great benefits, PTO & bonus potential!

Culture- We are family-owned, which gives us a unique culture, and we have fun with everything we do!

Care- We care about all our employees because we would not be where we are now (more than 100 years) if it weren't for you!

Qualification

High School or equivalent