Conflicts and Intake Specialist

An international law firm with offices in Washington, D.C. is seeking a full-time Conflicts and Intake Specialist to join their team.

This person will be responsible for helping the firm avoid inadvertentconflicts of interest in taking on new clients, new work, or newpeople.

Responsibilities:

• Successfully operating various Firm databases/software (i.e.,conflicts software, client/matter database software, corporateaffiliations software and other search engines including third-partygovernment databases and the internet).
• Processing client/matter intake requests in accordance withestablished procedures, including closely reviewing and editing requestsand interacting with staff and attorneys to obtain missing information.
• Conducting conflicts searches in accordance with departmentalpolicy, including running effective searches, analyzing and filteringresults as instructed and providing useful information to the Conflicts& Intake Analysts and the requesting attorney to allow him/her toresolve any potential conflicts.
• Communicating with Accounting, Records Management and other departments as necessary.
• Ensuring the accuracy of data produced on daily reports ofpotential new client/matters and weekly reports of finalized newclient/matters.Taking responsibility for publishing accurate, timelyand useful reports.
• Organizing workloads and managing a multitude of taskseffectively, including maintaining a strong focus; appropriatelyprioritizing tasks; keeping electronic files as required; andcommunicating the status of tasks in a timely manner.
• Providing thorough results quickly. Conflicts requests and newclient-matter intake are almost always time-sensitive or even urgent;the specialist must be able to maintain accuracy and creative thinkingeven under significant time constraints, including those imposed by themany time zones in which our attorneys operate.

Requirements

• Four-year college degree and/or equivalent, significant, meaningful experience in the conflicts department of a law firm.
• A minimum of 40 wpm typing.
• Strong organizational and planning skills.
• Self-motivated and able to work independently.
• Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.
• Proficiency in MS Word and Excel; ability to efficiently search the Internet and experience working in databases.
• Reliability, dependability, and strong motivation to respond to requests quickly.
• Flexibility to work additional hours and/or shifts, as necessary.