Administrative Coordinator II (Temporary)

Administrative Coordinator II

Sleepy Hollow

We are looking for an Administrative Coordinator II provide administrative support to the Vice President, Global Pricing & Distribution and direct reports (Pricing, and Trade and Distribution) and Market Access Strategy Leads. Responsibilities include: coordination of meetings, calendar support, reconciling expenses, and arranging travel. Other responsibilities include but are not limited to: supporting other members of the Pricing, Government Pricing, and Trade and Distribution. The coordinator exercises considerable judgment and initiative with the ability to influence partners and understand key relationships. Ensures critical data is held in confidence.

A typical day might include the following:

Proactive in managing calendars for leaders with the understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams to manage and problem solve when scheduling conflicts occur.

Arrange and coordinate travel logistics for: Vice President, Executive Director Trade & Distribution, and Senior Director Pricing which may include conference registration, travel and meeting itineraries, air, hotel and ground transportation, etc. along with reconciling corresponding expense reports.

Maintain department SharePoint site including archives of documents and maintaining user access to confidential materials. Organize, create, maintain, and upload documents. Ensure sensitive data is maintained. Manipulating picture files, electronic filing, scanning hardcopy documents, creating folder structures, and creating and maintaining databases.

Maintains organizational charts.

Onboard new, in-house employees (includes ordering preferred laptop and peripherals, seating assignment, etc.).

Responsible for on and off-site meeting planning, including catering, audio visual requests, IT.

Pre-register visitors and provide internet access. Meet, greet and escort guests to conference rooms.

Coordinate meetings with our external counterparts and vendors.

Responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts, entering and adhering to budgetary guidelines for off-site meetings, team builders and events.

Demonstrates a solid understanding of company policies, procedures, resources and where to find them. Acts as a key point of contact for the department.

Process and submit purchase requisitions and enter SOW, CDA, MSA information into the contract management system including onboarding new vendors. Track requisitions approval status and assignment of purchase orders and ensure alignment with department budget.

Manage the ABAC Risk Assessment Platform for due diligence of new vendors - InfoSec, SSP New Supplier Intake.

This role may be for you if you:

Demonstrate strong organizational skills and ability to understand priorities.

Highly independent and shows sophisticated judgment and problem-solving skills. Comfortable leading projects. Ability to collaborate with team members cross-functionally.

Strategic written and verbal communication skills are crucial; ability to interact across all levels of employees and management while maintaining confidentiality.

Must be able to perform simple analysis and interpretation of data and information to synthesize into PowerPoint, excel or word documents.

Proficiency in MS Office is a requirement. Knowledge in SharePoint, Concur, Visio and MS Teams are preferred.

Quick learner who can shifts gears with ease and make good decisions during change or ambiguity.

Recognizes the importance of anticipating the needs of senior leadership.

Ability to prioritize and manage numerous tasks/projects simultaneously.

To be considered for this opportunity, you have at least 5 years of relevant administrative experience.

Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.