Administrative Assistant

• This a floating position between our offices on different days. Friday through Tuesday
• Create a collaborative environment as a liaison between Agents and Departments within the organization, including, Marketing, etc.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc. Strong helpful attitude required.
• Assist Agents with uploading photos for their listings, and responding to general inquiries.
• Enter listings into the listing systems and proof check
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox directory.
• As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
• Provide back-up administrative support as needed.
• Assist with special projects as needed.

Hours are Friday through Tuesday 9.30am-5pm Requirements

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, PDF Converter, and Outlook and OneDrive.
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.

• Strong Office Skills necessary
• 2-3 years of administrative support experience required.

Salary is commensurate with experience.

Brown Harris Stevens Residential Sales, LLC and all of it's affiliates are an Equal Opportunity Employer.