Admin Executive

Admin Executive

Job ID: 192722

Posted: 07-Nov-2024

Role type: Full-time

Areas of Interest: Facilities Management

Location(s): Chennai - Tamil Nadu - India

Job Responsibilities:

The purpose of this position is to provide

business operations administrative support to a Senior Manager and/or a

group of professionals with responsibility for a major organizational

function/department and/or in support of a business unit.

CBRE Office Management, support to ensure

efficient operation of the office.

Supports managers and employees through a

variety of tasks related to organization and communication.

Ability to comprehend and interpret

instructions, short correspondence, and memos and ask clarifying questions

to ensure understanding. Ability to write routine reports and

correspondence. Ability to respond to common inquiries or complaints from

clients, co-workers, and/or supervisor. Ability to effectively present

information to an internal department and/or large groups of employees.

Excellent written and verbal communication

skills. Strong organizational and analytical skills. Ability to provide

efficient, timely, reliable and courteous service to customers. Ability to

effectively present information.

Prepares proposals, letters, memorandums,

reports, agendas and forms of a complex and confidential nature.

Advanced skills with Microsoft Office Suite

required.Requires in-depth

knowledge of company operations, policies, and procedures. Must have a

strong command of the English language and excel in the areas of spelling,

grammar and punctuation.

Reviews incoming correspondence via paper or

email, lead initiative to determine appropriate action required.

Leads, monitors issues for appropriate

follow-up.

Organizing, arranging and coordinating

meetings.

Creates and initiates correspondence and

memoranda; compiles and prepares data for administrative reports and

presentations.

Ensure that Site attendance reports are sent

as per the timelines to Head office.

Co-coordinating with HR Team for support in

arranging for interviews.

Creating Hire request & take request for

new recruiters.

Collecting documents from new hiring to

process the offers letter.

Seeking clarification for the staffs on HR

related activities.

Preparing shift schedule for Building Managers

on monthly basis.

Preparing Monthly Management Report (MMR).

Preparing Indoor Air Quality report(IAQ).

Preparing HSE block wise report & Sent to

EHS Manager.

Preparing Direct & Indirect Employees

Reports on monthly basis & Sent to DLF Coordinator.

Monthly & Weekly Entrapment &

Breakdown report sent to client as per the timeline.

Co-coordinating & Following SIOD

observation points to closure.

Supporting in all Building related reports in

time.

Supporting in all Head office related reports

in time

Ensure daily Biometric attendance sent to all

the Department teams.

Experience: 3-5 Years in the relevant domine

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)