Accounts Receivable Representative

Position Summary:

Swank Motion Pictures, Inc. is seeking an experienced Accounts Receivable Representative with a minimum of 5 years of receivables experience to join our corporate office in Sunset Hills, MO. The successful candidate will be highly skilled in Microsoft Excel and Word, and have strong 10-key experience. This role requires accuracy in dealing with numbers, exceptional attention to detail, and the ability to prioritize and multi-task in a fast-paced environment. Strong interpersonal and communication skills are essential, as well as the ability to work independently and collaboratively within a team.

Key Responsibilities:

• Collection Calls: Manage a high volume of collection calls to customers, ensuring that payments are collected within terms and addressing any issues or concerns that arise.
• Customer Inquiries: Respond to incoming customer inquiries regarding billing, payment status, and discrepancies, ensuring professional and timely resolution.
• Invoicing: Generate and send accurate invoices to customers based on contracts, orders, or agreements in a timely manner.
• Dispute Research: Investigate and resolve billing discrepancies or disputes by researching past transactions and collaborating with customers and internal departments.
• Payment Reconciliation: Reconcile and apply customer payments to assigned accounts, including lockbox, credit card receipts, and other payment methods.
• Month-End Reconciliations: Complete month-end reconciliations in a timely manner, ensuring all accounts are accurately balanced and any discrepancies are resolved prior to deadlines.
• Sales Team Collaboration: Work closely with internal sales staff to research and resolve billing issues, ensuring that all customer accounts are accurately maintained.
• Credit Card Processing: Assist with credit card processing tasks, including handling declines, invalid cards, prepayments, applications, chargebacks, and other related duties.
• Credit Memos: Process and apply credit memos in accordance with company policies and customer agreements.
• Credit Holds: Process and manage credit holds on a daily basis by collecting prepayments and purchase orders, ensuring customers' accounts are in good standing and orders are processed appropriately.
• Special Projects: Support the department with special projects and ad-hoc tasks as assigned by the Assistant Credit Manager or Director of Corporate Credit.

Requirements

Experience:

• At least 5 years of experience in accounts receivable, collections, or related finance roles.
• Prior experience with accounting software or ERP systems (AS400, NetSuite) is a plus.

Skills:

• Strong proficiency in Microsoft Excel and Word.

• Experience with 10-key data entry.
• Ability to handle a high volume of work and prioritize tasks effectively.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills, both written and verbal.
• Attention to Detail: High level of accuracy in processing payments, invoicing, and account reconciliation.
• Teamwork: Ability to work both independently and as part of a team.
• Problem-Solving: Strong analytical skills to research and resolve disputes or issues in a timely manner.

Educational Requirements:

• High school diploma required
• Associate's degree or higher in accounting, finance, or related field is a plus.

Benefits

• Comprehensive compensation and healthcare packages, including medical, dental, vision, and life insurance products

• 401(K) plan with employer match
• Competitive paid time off: vacation, personal time, holidays, and winter break
• Company sponsored volunteer & community outreach opportunities
• Organizational growth potential through our company sponsored online learning platform
• This position is based in the office but there is an opportunity to work from home on Fridays.

EOE, including disability and veterans

Qualification

Associate Degree