Gain insight into the essential qualifications, important duties, key responsibilities, and vital skills that form a well-rounded Scheduling Coordinator job description.
What does a Scheduling Coordinator do?
A scheduling coordinator is responsible for managing the schedules and appointments of important personnel in various companies. This includes organizing meetings, booking meeting spaces, and making travel arrangements. They also keep stakeholders informed about project deadlines and timelines.
Job Description
We are looking for a highly organized scheduling coordinator to manage the calendar of one of our senior managers. In this role, you will schedule appointments, arrange travel, and inform participants about any changes to meetings in a timely manner.
To be successful in this position, you should have a strong understanding of scheduling practices and prior experience in a similar role. A great scheduling coordinator takes proactive measures to ensure smooth scheduling processes.
Job Duties and Responsibilities
- Maintaining and updating schedules, calendars, and agendas
- Confirming the availability of participants for meetings
- Booking meeting spaces and confirming appointments
- Sending reminders for scheduled meetings
- Rescheduling or canceling meetings promptly
- Managing and confirming travel arrangements
- Keeping stakeholders informed about project deadlines
- Answering scheduling inquiries via email and phone
- Documenting scheduling processes and maintaining records
- Assisting with other administrative tasks as needed
Requirements and Qualifications
- High school diploma or equivalent
- Associate's or bachelor's degree in business administration or related field preferred
- At least 2 years of experience in a similar role
- Proficiency in scheduling software like Synchroteam and BookStream
- Experience with office software such as MS Word, Excel, and Outlook
- Knowledge of scheduling, rescheduling, and recordkeeping practices
- Experience with managing travel arrangements
- Strong communication and interpersonal skills
- Ability to coordinate meetings with available venues
- Excellent organizational skills
Scheduling Coordinator Salary
The earning potential of a Scheduling Coordinator can vary significantly based on factors such as geographic location, industry, professional experience, educational background, and the specific employer. On average, the annual salary for an Scheduling Coordinator in the United States is approximately $44519.