Delve into the fundamental qualifications, critical tasks, primary responsibilities, and essential skills that should be highlighted in a detailed Invoice Clerk job description.
What does a Invoice Clerk do?
An invoice clerk, also known as a billing clerk, is responsible for managing the financial process of a business. They handle tasks such as sending invoices to clients, issuing account statements, and generating credit memos. Their main goal is to ensure that the company's billing process runs smoothly by resolving any errors, tracking expenses, reporting irregularities, and addressing any billing inquiries from clients.
Job Description
We are looking for a hardworking invoice clerk to handle our client billing. Your responsibilities will include updating client information, creating and sending invoices, tracking payments, and reporting any issues to the financial manager. It is important that you are able to handle billing errors professionally.
To be successful in this role, you should be skilled in balancing accounts, managing outstanding debts, and identifying and fixing billing discrepancies. A top-notch invoice clerk should also have a strong work ethic, good communication skills, and be well-organized.
Job Duties and Responsibilities
- Keep client information up-to-date.
- Create and send invoices and statements to customers.
- Double-check billing information for accuracy.
- Track payments and ensure a positive cash flow for the company.
- Report any issues or irregularities to the financial manager.
- Fix billing errors by issuing debit and credit memos.
- Coordinate with the logistics department to ensure timely delivery of goods.
- Collect outstanding debts from clients.
- Address any account inquiries from clients.
- Implement new billing procedures as needed.
Requirements and Qualifications
- High school diploma or GED.
- At least two years of office or administrative experience.
- An associate's degree in accounting is preferred.
- Prior experience as an invoice clerk or in general accounting is a plus.
- Proficiency in MS Office, especially Excel, and knowledge of accounting software (such as Quickbooks).
- Strong mathematical and problem-solving skills.
- Ability to work under pressure and meet deadlines consistently.
- Excellent organizational skills and attention to detail.
- Ability to handle customer inquiries calmly and professionally.
- Able to work independently or as part of a team.
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