Delve into the fundamental qualifications, critical tasks, primary responsibilities, and essential skills that should be highlighted in a detailed File Clerk job description.
What does a File Clerk do?
A file clerk is responsible for organizing and maintaining important records for an organization. This includes forms, invoices, and receipts, which are filed in the appropriate locations. They also retrieve records when needed and ensure they are returned to their correct places.
Job Description
We are seeking a detail-oriented file clerk to manage our organization's records. This role involves accurately filing and tracking information in electronic databases. The file clerk collects documents from different departments and sorts them by date, number, alphabet, or subject. They also create new files and store physical copies of records such as invoices and forms. When requested, they retrieve records and make sure they are returned to the correct locations. Occasionally, they may also need to request records from external sources.
To be successful in this role, you should understand the importance of accurate record-keeping and have excellent organizational skills. We are looking for candidates who are focused, efficient, and thorough.
Job Duties and Responsibilities
- Collecting documents from different sources
- Organizing and labeling documents
- Creating and updating files
- Properly disposing of outdated files or storing them in inactive storage
- Regularly checking and organizing files
- Retrieving and delivering records upon request
- Assisting with changes to the filing system
- Answering phone inquiries
- Receiving and forwarding mail and packages
Requirements and Qualifications
- High school diploma, GED, or equivalent
- At least 1 year of experience in a similar role
- Proficiency with computers and Microsoft Office programs
- Knowledge of photocopy and fax machines
- Excellent communication skills, both written and verbal
- Ability to maintain confidentiality
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