Discover the essential requirements, duties, responsibilities, and skills needed for a Documentation Specialist job description.
What does a Documentation Specialist do?
A documentation specialist is a type of administrative worker who is responsible for managing office documents. They have various tasks, such as organizing an archiving system, retrieving requested documents, and creating a long-term storage plan.
Job Description
We are seeking highly organized and detail-oriented individuals for the position of documentation specialist. As a documentation specialist, you will be responsible for creating a long-term storage plan, ensuring consistency in documentation practices throughout the company, and training employees on how to effectively use documentation.
This role may also require some physical tasks, such as moving files and boxes, so physical strength and stamina are important.
Job Duties and Responsibilities
- Organizing an archiving system
- Labeling, sorting, and categorizing documents for easy access
- Retrieving requested documents
- Creating a long-term storage plan
- Ensuring compliance with regulatory requirements
- Collaborating with colleagues to maintain consistency in documentation practices
- Training employees on efficient documentation usage
- Assisting with internal and external audits
- Maintaining the integrity of documents
- Controlling access to documents
- Removing obsolete documents
- Using storage software and applications for electronic filing
- Converting and transcribing documents as needed
- Proofreading documents upon request
Requirements and Qualifications
- A degree in communications or a related field
- Proficiency with scanning and administrative technology
- Physical strength and stamina for tasks such as lifting heavy boxes
- Excellent organizational skills
- The ability to multitask
- Attention to detail
- Strong written and verbal communication skills
- Good interpersonal skills
Documentation Specialist Salary
The earning potential of a Documentation Specialist can vary significantly based on factors such as geographic location, industry, professional experience, educational background, and the specific employer. On average, the annual salary for an Documentation Specialist in the United States is approximately $72799.
Alternative Careers and Similar Jobs to a Documentation Specialist
Find Documentation Specialist Job Vacancies – Start Your Career in Documentation Specialist